Admin Assistant {IBT CLERK & GRV CLERK} - Alert Engine Parts Eastrand {under MOTUS Branch} - Eastrand
(2020-12)
- Working on AUTOMAN System
- Capturing of stock, invoices for suppliers in the system {GRNs}
- Capturing of Stock Adjustments in the system
- Capturing of Count Sheets - Variances in the system
- Crediting of invoices for customers for Counter Sales and the Warehouse deliveries
- Releasing of IBT,s out to the branches under Motus
- Receiving IBT,s IN into the system from other branches of Motus {Capturing}
- Capturing /Receiving in BUYOUTS into the system
- Capturing of Consignment Notes in the system
- Crediting some RFC,s every morning before sales department starts to be busy for their daily sales
- Cash Office - Doing cash drops counting /double check for Cashiers
- Assist Cash Transit for Fidelity
- Respond to the emails
- Answering Calls on the phones
- General administration such as Filing and scanning of documents
Admin Clerk - Motus Aftermarket Parts
(2012-06 - 2020-12)
Transferred to Alert Branch during retrenchment
- Micro file indexing
- Capturing of all Manifests or PODS on Micro file
- Working on ELCB System
- Doing daily reports e.g. Lost sales and Copy invoices
- Running reports of missing Manifests e. g Trip sheets and POD,s
- Checking records for drivers if there are submitting POD,s or Manifests accordingly
- Assist Accounts Department with POD,s if they need them
- Assist customers with queries via Accounts Department
- Follow up on outstanding documents from the drivers
- Doing and maintaining e-TOLL monthly account for Motus Aftermarket Parts
- Register Motus vehicles ONLINE for E-TOLL
- Collecting of E-TAGS for company vehicles
- Call Tracker for Installation of company vehicles and do a CANCELLATION if authorized for CANCELLATION
- Do a monthly report on EXCEL for money used by company vehicles on ETOLL and sending to the Management of all Motus branches and Head Office
- Maintaining of Files and records so that there are remaining updated and easily accessible
- General administration such as Filing and scanning of documents
- Responding to emails
- Stationery assessor and Ratio Packs assessor to the employees
