Nwabisa Jekeqa

I am highly motivated, versatile, hands on and goal orientated individual who's able to handle a dynamic high pressure environment seeking employment with an organization where my skills and abilities can be used to the benefit of the organization and be able to learn and acquire more skills.

Personal Assistant to Principal's Office at LOVEDALE TVET COLLEGE

Render administrative/Executive support services in the office of the principal. Manage the office of the Principal including the workflow and administrative procedures within the college. Manage the diary of the principal.

Compile quality letters, memorandum and submissions for the principal. Complete requisitions and Good Received voucher. Oversee and monitor the budgeting of the office of the principal. Establish and implement effective records and document management systems in the office of the principal.

Follow up and collate progress reports on the implementation of the resolutions. Prepare reports/presentations for the principal.

• Provide secretarial support to college council, EXCO council, senior management team, management committee and other committees. Develop and maintain the calendar plan of management committee meeting and communication with all members of council, SMT, MANCO. Co-ordinate and arrange all meetings proceeding and activates council EXCO, council SMT and MANCO.
• Provide clerical support during meetings of the above structures. Distribution of relevant documents for meetings. Develop resolution register and support all relevant council members/managers/officials through continuous correspondence to remind them of what needs to be done. Ensure that approved minutes are signed off and safely kept. Prepare all presentations and reports of the principal for meetings.
• Provide Secretarial support in strategic planning, monitoring and evaluation committee. Develop a schedule for strategic planning process. Organize planning sessions. Assist the coordinator with agenda. Take notes during strategic planning sessions. Ensure circulation of draft strategic planning, annual performance plan, operation plan documents. Ensure that final documents are signed and sent to the department with deadline. Organize review and final documents are signed and sent to the department with deadline. Organize review and evaluation sessions.

Exam Assistant at LOVEDALE TVET COLLEGE

• Render administrative duties( calls, emails, photocopying and filling)
• Prepare for internal and external examination
• Invigilating during external examination
• Assist learners with queries
• Issue out certificates and diplomas
• Assist the mop-up process to manage unresolved results
• Verify examination marks

Programme Manager Assistant at LOVEDALE TVET COLLEGE

• Provide a range of dates and times for meeting
• Send out meeting invitations and confirm meeting with attendees in writing.
• Do bookings.
• Assemble and distribute documentation of meeting or event.
• Assemble, copy documents and timeously distribute relevant documentation in hard or electronic format as per agreed time frames to attendees.
• Write minutes of meetings.
• Schedule of appointments.
• Do memorandums, submissions and media scanning.
• E-file documentation accordingly.
• Send relevant information to HR office as per organizational policies.

National N Diploma in Management Assistant – Lovedale Tvet College (2023)

Management Assistant N6 Certificate in Management Assistant – Lovedale Tvet College (2020)

NQF L4 in Office Administration – Lovedale Tvet College (2018)