Human Capital Administrator - Nampak Metals
(2022-07)
Providing full HR Administration service to the HR department and to internal and external customers, first point of contact for all HR related queries.
- Process payroll - Coordinate employee onboarding, transfers and termination, responsible for collating payroll input and checking of dummy payslips, coordinating the calculation of bonuses and calculations in line with company remuneration policies.
- Responsible for full cycle of recruitment from requisition approval, shortlisting, interviews, verification check's, pre-employment medical including of drafting offer and employment contract, employee onboarding and induction
- Manage employee personal files and master file on the system.
- Compile all HR report such as headcount, absenteeism, Employment Equity, Overtime, Leave, Turnover and ensure HR data integrity.
- Provide data for HR Audit
- Assist with the administration of performance management processes.
- Coordinate organization wellness days.
- Maintain appropriate confidentiality of information relating to the company and its employees and maintain compliance with the Personal Protection of Information Act
- Assist and support the HRO with the development and the implementation of HC projects as required.
- Run the HC internal communication platform to keep employees informed and updated on relevant information.
- Coordination of all disability processes and collating relevant information to support disability application.
- Assist beneficiaries by executing all processes relating to death claims payments of funeral benefits and beneficiary recommendations.
- Track all old death claims, collate information and submit it to the funds for payment.
- Handle Benefits queries (e.g. Medical Aid, Pension and Provident Fund)
- Reconcile timecards and supporting documentation in compliance to time keeping policies.
- Reconcile overtime authorities to timecards to ensure that overtime captured has been authorized and that all overtime has been approved in compliance to policy.
- Scrutinize sick certificates to ensure validity of sick certificates as well as nature of sickness and return to work forms.
- Capture of all leave forms, sick leave notes etc. ensuring that all supporting documentation are attached to timecards and leave advice as approved by line management.
- Deal with all Time & Attendance related pay queries ensuring employee satisfaction.
- Advising managers and employees of company policies and procedures, scheduling of disciplinary enquiry and represent HR in disciplinary enquiry and grievance hearing while ensuring fairness and consistency in employment relation processes.
- Attend union and management meetings and compile minutes of those meetings.
- Assist with relocation and employee transfers within Nampak Divisions
HR Administrator - Ports Regulator of South Africa
(2021-11 - 2022-06)
Temporary Position (Maternity Cover)
- Drafting of job adverts as per job specification, advertising of vacant position, do shortlisting and the arrangement of interviews, preparing of offer letters and employment contract for successful candidates.
- Arrange for all verification checks (criminal and qualification checks), psychometric assessments to be completed.
- Schedule and arrange interviews – arrange with candidates and members of the interview panel.
- Assist the new employee with a smooth transition (onboarding &induction, relocation etc.)
- Compile WSP and employment Equity Reports and submit to relevant parties within set deadlines.
- ATR & WSP submission to TETA
- Ensure employees attend training as per the training development plan.
- Produce monthly leave reports for managers to ensure awareness and correct management of leave problems e.g. too much leave, too much sick leave, negative leave balances etc.
- Compile and submit reports to management as required so that they are informed of HR related matters and can take informed decisions.
- Liaise with ICAS to conduct staff feedback for employee wellness initiatives.
- Liaise with GPEF to conduct staff presentations on relevant topics.
- Deal with all administration and queries relating to the Pension Fund and Medical Aid
HR Administration- Young Professional in Training - Transnet Port Terminals
(2019-09 - 2021-08)
Contract expired.
- Draft an advert from the role description for the HR Manager approval before distribution.
- Review applications/ resumes and short-list all candidates that meet the requirements of the advertisement.
- Do shortlisting with line mangers and arrange interviews as per the shortlist outcome.
- Schedule and organise interviews and psychometric assessments where applicable.
- Compile and distribute interview packs.
- Prepare interview score sheet upon completion of interviews and send to panel members for sign off
- Capturing / hosting candidate's fingerprints using MIE smart screening system
- Booking candidates online for fingerprints hosting using MIE Online fingerprint zone
- Perform the HR administration duties on e-Recruitment.
- Conduct verification & employment checks on interviewed candidate's i.e. criminal checks, medical assessments, and qualification verifications, reference checks etc and ensure that any undesirable findings are escalated to GM: HR before an offer is made.
- Inform successful candidates upon approval of job offers and Generate appointment letters, employment contracts, pension and ensure signoff.
- Send out communication to unsuccessful candidates informing them of the outcome of the interviews.
- Prepare employment letters, employment contract, FTC contract extension, transfer letter, acting letters and send it to payroll for processing.
- Assist with recruitment files for HR audit.
- Manages the full-on boarding function for all new employees for Head Office including compiling and coordinating the on-boarding files, supporting initiatives and induction schedules for new employees and ensures that all equipment and resources are ready prior to the new employees start date.
- On boarding of new starters by sending on boarding documents to new starter (ensure they are returned), distribute documents to payroll administrator (recruitment pack including ID, staff info form, banking details, offer letter/contract)
- Relocation assistance for new hires coming from other provinces as per the Transnet Relocation Policy.
- Sending out on boarding documents to new hires, track and report on boarding feedback.
- Coordinates the Probation Review process for new staff
- Tracking submission of performance contracts, half year reviews and final reviews.
- Following up on outstanding submissions.
- Coordination of PM training of employees.
- Running performance scorecard report
- Running Quality Assurance to ensure that all head office employees have performance scorecards.
- Assist in any performance scorecard related queries.
- Book exit medicals for employees that are leaving the company and send it to payroll for processing and record keeping.
- Schedule exit interviews with the HRBP for employees exiting the company.
- Analysing company exit to determine reasons for exit of employees.
HR Intern - Imperial Logistics
(2017-04 - 2018-03)
Contract expired.
- Full function for recruitment and selection - requesting approvals on vacant positions, obtaining job requisitions from line managers, advertising positions, longlisting candidates, assisting with the shortlisting, coordinate communication with candidates and schedule interviews, background checks and references, offers and drafting contracts.
- Administration of medical aid, provident funds, UIF, death claims and funeral claims and track all payments relating to these with service providers.
- Handle all benefits queries (e.g. Medical Aid, Pension)
