Philiswa Centane

I am a loyal, committed, hardworking, enthusiastic, dedicated, positive, energetic, disciplined and self-motivated young woman that can easily adapt to any environment as I am a fast learner. Always keen on taking new challenges. I am able to work under pressure.

I have good interpersonal and problem-solving skills as I am able to provide solution to the problem and always eager to come up with new ideas, I am also able to multi tasks and meet strict deadlines. I work well as a team and also as an individual.

Assistant Admin Officer - Department of National Public Works & Infrastructure

(2024-08 - 2026-06)

Section: Supply Chain Management (Acquisition Management)

• Compile bid documents in line with standard bid document requirement.
• Review the scope of the terms of reference and integrate the compliance requirements into the tender documentation as required.
• Distribute the draft tender advert template to the line manager for verification.
• Submit advert for placement in the tender bulletin and website for the required time period.
• Monitor validities of closed tenders.
• Attend bid specification committee as a member and ensure that SCM prescripts and processes are complied with.
• Render advice during the tender/bid briefing sessions.
• Prepare and maintain register for bidders.
• Prepare and maintain register for bidders. Assist in opening of bid documents and checking the responsiveness and non-responsiveness of documents.
• Do scoring of all responsive bids.
• Validate original tax clearance certificate with SARS Call centre.
• Check the prohibition status of the recommended Company and its Directors with NT.
• Check Company’s Status on CIPRO website (trading status and ownership).
• Arrange bid committee meetings (bid adjudication/evaluation/sub-bid).
• Organise logistics and prepare all the relevant documentation for the bid committee meetings (including attendance register, declaration of interest and signature documents).
• Record and compile meeting minutes.
• Advise and guide the specification and evaluations committees.
• Receive approved tenders from the Bid Committee;
• Prepare scoring model/tender recommendation.
• Prepare evaluation reports.
• Attend to queries on tender administration phase.
• Receive and analyse all submissions to SCM committees.
• Communicate queries on submissions discussed by RBAC.
• Distribute supported submissions to NBAC, CFO and the DG.
• Distribute adjudicated submissions to relevant units.
• Maintain good record keeping of all minutes, approved submissions and other relevant documentation.
• Communicate SCM circulars with relevant stakeholders.
• Provide information on audit queries.
• Compile letters for the approval of the delegated authority to communicate of the outcome of the BAC or with successful and unsuccessful bidders in line with the established policy.
• Attend to queries related to acquisition management

Assistant Admin officer - National Department of Public Works & Infrastructure

(2023-10 - 2024-07)

Section: Provisioning

• Receive invoices from suppliers
• Ensure all invoices and payments are processed in time.
• Verify the validation of invoices and payments before processing them
• Reconciliation of supplier accounts to statements
• Verify invoices and update on share drive
• Reconcile monthly statement against invoices received from supplier
• Responsible for downloading commitment reports & follow up thereof with the responsible Units
• Responsible for searching and linking of ICN numbers to a supplier
• Following up on outstanding invoice as to ensure service providers
• Take invoices to registry for capturing on Reapatala and registry stamp
• Verifying supplier details prior to processing payments and ensuring that all controls adhered to
• Compile the paperwork sundry and allocate together checklist and vat vendor
• Receive, verify and record orders
• Process payments within 30 days as state on national treasury regulation
• Send purchases orders to suppliers
• Upload the payment schedule, compile payment, allocate order number, payment number and print all documents batch it and send for verification and signatures.
• Add orders on SAGE system
• Create orders on LOGIS system
• Manage of the 0-9 order filing system for safe keeping of official orders as well as procurement advice (PA) for records
• Managing TWF (Travel with Flair) account of the department in terms of flights, car rental, accommodation and shuttle services
• Processing of PW21 forms for travelling, issuing of order numbers, obtaining 3 quotations for travellers and making sure the traveller pays for not choosing the cheapest
• Request Open vouchers from Travel with flair
• Receiving travelling & accommodation invoices, reconciling of invoices, verify and processing invoices on SAGE & BAS, reconcile travelling account on monthly basis
• Recovering monies from responsible officials on no show invoices
• Compiling of the supporting documents of invoices
• Recording the invoices on share drive and verifying them
• Ensuring the invoice is captured on Reapatala and with registry stamp
• Certification of invoices by responsible officials
• Preparing batches for payment (paperwork)
• Reconciliation of report for SAGE & BAS
• Resolve internal queries for travellers

Lead Generator - Alpha Konnect

(2021-06 - 2023-10)

Section: Sales

• Responsible for generating leads for old mutual, Budget Insurance, Auto & General, First for Women, King Price and Cartrack.
• Contacting customers to create interest on certain products such as Nedbank credit card, Assupol and life cover.

Assistant Data Authorizer - National Department of Public Works & Infrastructure

(2018-10 - 2020-10)

Section: Project

• Booking of boardrooms for meetings, accommodation, trip authorities and adhering to accommodation and travelling arrangements needs of staff
• Arranging travel and accommodation
• Arranging post and deliveries
• Taking minutes at meetings
• Typing up letters and reports
• Updating computer records using a database
• Printing and photocopying
• Ordering office supplies
• Maintaining office systems
• Liaising with suppliers and contractors
• Liaising with staff in other departments, e.g. finance, HR
• Working in an office.
• Remain up to date with all applicable policies or prescripts and procedures applicable to the Chief Directorate to ensure efficient and effective support to the senior manager; Receive and verify invoices and delivery note requisitions for goods and services.
• Attend to all internal and external audit queries.
• Maintaining and organising of component documentation and project information – copying, scanning for good records keeping, file management and on record system Enterprise Content Management (opening new files annually and closing of old file).
• Assist with payment enquiry from internal and external stakeholders.
• Manage and oversee electronic correspondence; tracking documents; distribute and follow up of all outstanding matters for the senior manager.

Grade 12. Senior certificate - Wittebome High School (2012)

National Diploma - Business Management - Damelin (2013-01 - 2015-12)

Btech Degree - Business Administration - University of Johannesburg