Phuti Lepadima

Detail-oriented and highly organised Administrative Professional with experience in office administration, training coordination, fleet management, HR administration, tender administration, and reception management. Skilled in maintaining accurate records, coordinating operations, ensuring compliance with regulatory requirements, and supporting organisational efficiency. Strong communication, reporting, and administrative skills with a professional and proactive approach.

Office Administrator / Training Administrator Intern at SA Hlolo Entle Holdings (Pty) Ltd (2024-06 – Present)

• Manage learner registrations, records, and academic documentation.
• Capture, verify, and maintain accurate learner data and supporting documents.
• Coordinate training programmes, learner registrations, assessments, and workshops.
• Provide administrative support to facilitators, assessors, and learners.
• Prepare training and assessment materials for learning programmes.
• Maintain filing systems for learner records, compliance documents, and contracts.
• Ensure training documentation complies with quality assurance and regulatory requirements.
• Assist with ETDPSETA, QCTO, Agri SETA and HWSETA accreditation and compliance processes.
• Prepare and compile accreditation documentation for evaluation and approval.
• Coordinate preparations for ETDPSETA, QCTO, Agri SETA and HWSETA site visits and monitoring evaluations.
• Verify learner files, portfolios of evidence, attendance registers, and compliance documentation in accordance with regulatory requirements.
• Ensure learner work is properly completed, signed, and filed before submission for assessment and moderation.
• Prepare and quality-check learner files for assessment, moderation, verification, and certification processes.
• Draft and review Service Level Agreements (SLAs) and Memorandums of Understanding (MOUs).
• Track budgets, process payments, and maintain financial records.

Tender Administrator at SA Hlolo Entle Holdings (Pty) Ltd (2024-06 – Present)

• Prepare, compile, and submit tender documentation.
• Ensure compliance documents are valid, including Tax Clearance, CSD, and BBBEE certificates.
• Monitor tender advertisements and manage submission deadlines.
• Maintain organised tender filing systems and track tender outcomes.

Fleet Administrator at SA Hansa-Flex (Pty) Ltd (2020-02 – 2022-12)

• Prepared monthly fuel usage and kilometre reconciliation reports.
• Managed vehicle tracking systems and installation coordination.
• Administered insurance claims and traffic fine processing.
• Scheduled vehicle servicing, maintenance, and compliance checks.
• Managed the renewal of licence discs for the company fleet.

HR Administrator at SA Hansa-Flex (Pty) Ltd (2022-02 – 2022-12)

• Captured employee data and payroll inputs on Sage VIP.
• Maintained employee records, contracts, and compliance files.
• Assisted with recruitment coordination and interview scheduling.

Receptionist at SA Hansa-Flex (Pty) Ltd (2020-02 – 2022-12)

• Managed front desk operations, calls, and visitor coordination.
• Handled SAP invoice allocation and general office administration.

Higher Certificate in Business Administration Services – Camblish Training Institute (2025)

National Diploma in Business Management – Sedibeng TVET College (2018)

Grade 12 – Mmamolope Senior Secondary School (2015)