Prathima Mahadaw

I am a dynamic Senior Accounts Clerk with a proven track record at Oceanic Seagull Maritime CC. Excelling in financial processing and reporting together with team leadership.

Experience in accounting and bookkeeping, I enhanced operational efficiency through effective mentorship and training. Strong management skills enabled timely reconciliations and accurate financial data, driving informed decision making.

Senior Accounts Clerk at Oceanic Seagull Maritime CC (2006-05 – 2025-05)

Senior Accounts Clerk responsible for comprehensive financial processing, reporting, and team leadership. Managed debtors and creditors accounts with expertise in journal entries, reconciliations, and financial reporting across multiple invoicing groups.

• Prepare various monthly journal entries and reconciliations from various invoicing groups
• Reconcile accounts / create documents for monthly procedures
• Reconcile various creditors invoices per item listed on each invoice/s (airwaybills / freight waybills and other expenses related to 'spares' movement / track crew to and from airport / ship) separate each item as per port activity for processing the expense in correct port ledgers
• Finalise all credit requests or any other dispute on account with creditors
• Provide accurate financial reports for journal transfers
• Troubleshooting and correcting journal entries
• Update software system with invoice raised inorder to avoid duplication (spares / crew)
• Conducted monthly reconciliations for payments (this included internal transfers from both companies and 7-14 day accounts with creditors)
• Email remittances
• Balance both companies as debtor and creditor
• Log EFT Payments (daily / Weekly and monthly basis)
• Cash Book Reconciliations
• Assisted operations department with delivery forecasts of spares especially for logistics clients
• Raise various debtors invoices relating to various activities / services provided by other service provider (various invoicing groups)
• Reconcile each expense invoice to the invoices raised to make sure that extra charges were not missed. (some required additional services apart from the standard service)
• Raise Proforma invoices for disbursement and cash accounts
• Finalise Local and international Debtors Accounts
• Finalise Disbursement accounts / Supplementary / Insurance Claim accounts
• Assist with customer queries until it is finalised
• Reconcile Cash Proforma invoices to funds received and raise invoices ( funds received in USD / converted to ZAR) [different invoicing groups used as per activity therefore several recons on cash payments)
• Reconcile different Port proforma invoices to ensure proforma number sequence is correct, if funds were received and captured or if invoice is to be processed to the disbursement account
• Reconcile and update software system so that duplication do not occur during the finalising of the account
• Reconcile all Sundry invoices (expenses received and captured in the correct ledgers) (another invoicing group)
• Draw up income profit/loss schedule for Sundry invoices
• Assist with financial year end and roll over
• Draw up various client's price lists for the logistics company (over 20 companies with different pricing structures) this incuded following up on various airlines / freight and handover companies to receive their increase in tariff thereafter drawup a schedule relating to expenses from current year to new financial year, set new pricing structure / format / email clients
• Raise invoices / update and reconcile monthly invoices
• Work closely with overseas clients, emailing them their invoices upon delivery of their consignments
• Assist in complying documents for BBEEE audit / vat audits
• Spearheaded a team of junior clerks, providing mentorship and guidance to improve efficiency and accuracy in their work
• Assisted team members in transitioning to new system through extensive training and one-on-one support
• Assist employer to identity overseas client/s who was not utlilising us on a regular base and offer a competitive pricing structure to maintain client elation
• Assist developer in creating online business software as per company requirements for accounts and operational use

Senior Accounts Clerk - Supervisory at Oceanic Seagull Maritime CC (2006-05 – 2025-05)

Supervisory responsibilities over 10 years demonstrating strong team leadership and management capabilities.

• Started with overseeing two junior clerks in the accounts department
• Requested to micro manage administrator who was backlogged with her work. Management estimated it would take 6 months for her to get her work up to date however we achieved this in three months without any pressure on the administrator
• Requested to remotely supervise the operations department due to them missing / mixing deliveries. This affected the entire accounts department
• Management requested my input for HR decisions as the company required more staff in both accounts and operational departments
• Requested to be in charge of the office whenever the supervisor was on leave. This included cash and staff management
• Team size managed/supervised: over 10

Office Manager / Bookkeeper at Electro Tech Marketing CC (1999-01 – 2006-05)

Office Manager and Bookkeeper responsible for office management, bookkeeping up to trial balance, order management, and inventory control.

• Manage Office
• Bookkeeper up to trial balance
• Managing orders: placing / receiving and dispatching for export
• Delivery of local orders
• Inventory / stock take
• Assist in financial roll over

Office Manager at Designer Audio (1998-10 – 1999-01)

Office Manager with reception and bookkeeping responsibilities.

• Manage Office
• Receptionist and Bookkeeper
• Transport customers