Executive Assistant - Peaker Trust
(2021-01 - 2025-01)
- Minutes taking and recording of meetings
- Support Chairperson and the board by anticipating and resolving all logistics/administrative matters
- Ensuring readiness of board meeting presentations
- Attend to incoming calls and Front Office
- Liaising with the IT service provider to log IT issues and resolution thereof
- Preparation of the Trust travel
- Preparation of the office supplies, stationary, office groceries
- Support on HR matters-monitoring holiday, leave schedule and reporting any conflicts
- Tracking of courier documents
- Maintain Office Procurement in full compliance with the company's policies
- Compile Expenses claims and reconciliations thereof
- Compile travel claims and reconciliations thereof
- Monitor Petty cash
- Record Office Budget
- Tracking of office amenities by compiling a tracker
- Coordinate and organize project site visits and workshops to beneficiary trust
- Support the project manager to capture new projects into the database/funding register
- Preparations for marketing materials for the Trust: Business cards, email signature design, brandings, office and guest gift
Assistant PA/Office Manager - Avon and Dedisa Peaking Power
(2019-01 - 2021-01)
- Manage incoming calls, screen calls and direct them to an appropriate receiver
- Maintaining and managing multiple meeting rooms
- Provides support to management and staff
- Ad hoc duties-performs any other admin duties (ordering stationery, office supplies, transport services for visitors, arranging maintenance services
- Ensuring all income and outgoing documents/courier parcels are logged, stamped and maintained up to date and monitor that responses are made if required
- Facilitate/organization of internal meetings, video or conference calls
- Ensure compliance with companies' policies, procurement and guidelines
Reception - Attacq management Services
(2017-01 - 2019-01)
- Manage incoming calls, screen calls and direct them to an appropriate receiver
- Managing meeting room availability and bookings
- Handling transcription, printing, photocopy and faxing
- Coordinating internal corporate social events
- Managing budget for social events
- Managing office inventory such as stationery and equipment's
- Overseeing office services such as cleaners
- Assisting digital department with the IT register
- Recording and maintaining office expenses
Front Office Receptionist - SunSqaure MonteCasino
(2011-01 - 2017-01)
- Receive guests coming to the Hotel
- Attend to guest queries politely and friendly
- Administer reservations. Cancellations and no-shows in line with company policy, also provide directions to Hotel
- Help guests check in, provide them with keys to their rooms, show them where rooms are located
- Ensure the guests needs are met-arrange for supplies when requested
- Ensure their valuables are stored in safe upon request
- Keep up to date with current promotions and hotel pricing, to provide to guests on request, while maximizing bedroom sales opportunities
- Liaise on regular security checks with relevant role players, report any security issues
- Perform bookkeeping/cashiering duties maintain a record of cash collected, deposit in safe for banking process
- Maintain the guest register, ensure every visitor fills the register
- Keep track and maintain data of regular guests for promotion purposes
- Answer incoming calls on multi-line switchboard whilst ensuring drop-in guests are not kept waiting for too long by the reception desk
- Fixing appointments of guests, faxing and maintaining the decorum in the lobby
