Procurement Specialist/Supply Chain Officer
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I am Silondiwe Mseleku, I reside in Kwazulu-Natal, Pietermaritzburg. I am a 32 year old single lady and have one dependent. I Have a National Diploma in Office Management and technology and in the process of completing my Advanced Diploma in Administrative Information Management. I am in the process of studying at the CIPS. I have gained tremendous experience in supply chain management and I have more than 5 years in the Procurement and Supply Chain industry.
Oracle Media| JHB| 2022 - present
Overseeing and supervising employees and all activities of the purchasing department.
Lead the planning and implementation of projects
Constantly monitor and report on progress of the project to all stakeholders.
Liaise with the client to agree on any unresolved issues related to the project e.g contractual issues, program and technical issues.
Preparing plans for the purchase of equipment, services, and supplies.
Following and enforcing the company's procurement policies and procedures.
Reviewing, comparing, analysing, and approving products and services to be purchased.
Managing inventories and maintaining accurate purchase and pricing records.
Maintaining and updating supplier information such as qualifications, delivery times,
product ranges, etc.
Maintaining good supplier relations and negotiating contracts.
Researching and evaluating prospective suppliers.
Preparing budgets, cost analyses, and reports.
Road Accident Fund | Centurion | 2019-2021
Administer request for quotation process in line with policy, delegations and SLA.
Administer order process in line with policy, delegation and SLA Administer order
Expediting and fulfilment.
Establish the requirements and deliverables required with regard to site briefings/survey, and the score of work.
Plan reviews and submittal deadlines according to business unit/owner requirements.
Facilitate the establishment of the necessary governance structures to lead and adjudicate on the RFQ.
Investigations and address supply non-conformance administering product defects and recalls.
Review and action open Requisitions and Purchase Orders as per the SLA.
Ensure that all relevant data and information compiled during the RFQ development phase is considered and made available to all role players.
Liaise with all PST team members to ensure accuracy and compliance with business requirements and commercial strategy as defined in the planning phase.
In preparing for bid evaluation, prepare/ quality assure the comparison matrix as per the generic criteria set.
Ensure the RFQ document is prepared and reviewed prior to being issued.
Plan and facilitate RFQ evaluation meetings in accordance with agreed plan and with compliance to policies, procedures, regulations and standards.
Sensitisation on contract award and impact to BU (stakeholder and change management).
Liaise and support with contract Management Unit officials for the purposes of establishing the progress on negotiation and contracting process.
Provision of secretariat function for RFQ related meetings and decisions where necessary.
In line with work schedules perform a review of the services provider documents to establish the link to RAF travel request.
Senior Clerk: Supply Chain & Operations Management
Avbob Mutual Assurance Society | Pretoria | 2017-2019
Capture and process travel claims, petty cash and invoices.
Coordinate with contractors, vendors, and other service providers to ensure timely completion of projects and maintenance tasks.
Prepare invoices and process payments for vendors and contractors if and when required.
Prepare leases, contracts, and other legal documents in consultation with the
Manager if and when required.
Ensure compliance with company policies and procedures and regulatory requirements.
Calculating costs, including labour costs and materials costs, and adding profit margins
Monitoring inventory levels to ensure that they do not fall below minimum acceptable levels or exceed maximum acceptable levels
Reviewing purchase orders for accuracy and filing them according to company procedures
Obtaining quotes from suppliers for items that need to be purchased or forecasting prices based on past trends
Coordinating transportation of goods between suppliers and warehouses using computer systems for tracking inventory levels and identifying patterns in usage
Reviewing special orders for delivery time requirements and making sure that suppliers can meet the deadline
Recording information about incoming shipments of goods such as their weight,
size, and price to determine their value
Maintaining records of inventory levels and ordering additional supplies when needed.
PACT SA | Pretoria | 2016-2017
Lead procurement processes required for office and project execution.
Execute procurement for the office from start to finish, ensuring compliance with
USAID.
Prepare purchase orders, blanket purchase orders and other procurement instruments as needed.
Process purchase orders and invoices for payments.
Maintain a payment spreadsheet and initiate cost analysis.
Meet with vendors to assess ability to perform work for Pact.
Record new assets on systems and tag with appropriate asset numbers.Inventory control and storage management for office stationery and equipment.
Hand in Hand SA | PMB | 2012-2014
Capture and process travel claims, petty cash and invoices.
Process competitive analysis on all vendors for project supplies
Update supply database information details on a monthly basis.
Maintain the Project Manager's calendar and schedule appointments and meetings with clients,contractors, tenants, and other stakeholders.
Communicate with the government department (Traditional Affairs) regarding possible projects and initiatives.
Update and maintain vendor suppliers on the database.
I have a National Diploma in Office Management and technology and in the process of completing my Advanced Diploma in Administrative Information Management. I am in the process of registering at the CIPS institute for a professional qualification. I have completed short courses such as Operations Management and Financial Performance Management and Control.
