Sione Huth

WW was renovating and needed our floors cleared with the files and information that needed to go for offsite storage. As I had access to our accounting system, I was asked to assist so that we could ensure that the matter were closed and no funds in our trust account. Thereafter, one of the secretaries left and I applied for the position. Currently working as a Legal Secretary to Lionel Egypt and am on an extended contract that has a one month notice period.

Legal Secretary at WEBBER WENTZEL (2022-11 – Present)

WW was renovating and needed our floors cleared with the files and information that needed to go for offsite storage. As I had access to our accounting system, I was asked to assist so that we could ensure that the matter were closed and no funds in our trust account. Thereafter, one of the secretaries left and I applied for the position. Currently working as a Legal Secretary to Lionel Egypt and am on an extended contract that has a one month notice period.

Legal Secretary at WEBBER WENTZEL (1991-01 – 2022-09-30)

Report to: Kim Rew (Equity Partner), (also assisted Kelcey Inglis Partner, Senior Associate and other professionals in the team). Practice Area: DR: Insurance. Reason for leaving: Personal growth – share vast experience in all areas of a law firm

• Type, check and file legal documentation & correspondence
• Dictaphone typing
• Download and/or integrate e-mail file attachments from clients i.e. spreadsheets and graphs, checking to ensure that format settings are upheld and that data integrity is not compromised
• Re-format and re-phrase typed documents where necessary
• Index and paginate documents
• Scan relevant documentation into File Site under matter number
• Save all relevant e-mail correspondence onto matter number in worksite
• File all documentation and relevant correspondence in date and time order
• Access and retrieve information from File Site as requested
• Capture and collate time units and narratives onto billing templates. This includes preparing invoices for split bills and capturing narratives onto Excel for overseas clients. Calculate billing and conversion rates for foreign currencies where relevant
• Gather requisite FICA information from clients and/or parties responsible for invoice payments
• Print out pro forma invoices for verification and checking by fee earners
• Make amendments to time and narratives as required
• Submit invoices for final sign off and distribution
• Follow up with clients after 30 days to collect invoice payments and keep a log of all client contact
• Escalate problematic invoice payment problems to fee earners in need and monitor and record payment status
• Escalate outstanding invoice payments to Finance Credit Control after 90 days
• Check and assist Finance with account allocations in need
• Process expenses as authorised
• Open up matters for new clients on e-works and collect all the requisite client details and documentation
• Draft routine documentation and correspondence e.g. general letters and/or e-mails, on a no check basis in line with established precedents and practices
• Collate briefs to counsel
• Assist with the collation, preparation and filing of court documents
• Check to ensure that all requisite documentation requirements are in order
• Follow up with clients and other parties to ensure that outstanding documentation is received
• Submit applications for trademark registration and assign trademarks as directed
• Close (archive) files on e-works
• Answer and screen telephone calls, take messages and greet clients
• Schedule and confirm diary appointments as requested
• Take minutes
• Take notes
• Arrange conference call facilities
• Arrange catering requirements for meetings
• Arrange logistics for conferences i.e. venue, travel, catering, accommodation, presentation and documentation requirements
• Order and distribute stationery for the team
• Assist fee earners by attending to private matters on their behalf as and when there is capacity to do so
• Support the team when own work is complete
• Maintain a collaborative working relationship with other non legal support areas in the firm IT, Finance, HR, and Marketing

HR Administrator at WEBBER WENTZEL

Report to: Tasneem Fakie - HR Manager Cape Town Office. Practice Area: HR. Reason for change: Approached by Gavin Fitzmaurice to take up a position with a new incoming Equity Partner from Norton Rose, Kim Rew and to once again be part of his DR team

Personal Assistant at WEBBER WENTZEL

Report to: Giles White – Not practising attorney. Practice Arda: Consultant. Reason for change: Took a position offered to a new incoming partner Kim Rew (DR: Insurance)

Personal Assistant at MALLINICKS INC / WEBBER WENTZEL

Report to: Justin Hardcastle - A non-practising attorney/partner of the firm who attended to the merger of Mallinicks Inc and Webber Wentzel in 2008. Practice Area: Cape Town Managing Partner. Reason for change: Justin Hardcastle left Webber Wentzel after the merger with Mallinicks Inc in 2008

Personal Assistant at MALLINICKS INC

Report to: Robert Klein Office Manager - Finance. Practice Area: Office Financial Manager. Reason for Change: Robert Klein left the employ of Mallinicks to open his own business

Personal Assistant at MALLINICKS INC

Report to: Gavin Fitzmaurice DR Shipping (later became WW Cape Town Managing Partner). Practice Area: Started Shipping practice for Webber Wentzel. Reason for Change: Had a baby – worked until 15h00 – Gavin Fitzmaurice needed longer hours – offered half day with Office Manager

Legal Secretary at MALLINICKS INC

Report to: Stefan Sudweeks, Partner. Practice Area: Insolvency Law. Reason for Change: Stefan Sudweeks emigrated to Australia

Legal Secretary at HERBSTEINS INC

Report to: Barry Halliday - Partner. Practice Area: MVA. Reason for Change: Better prospects

Reception and General Legal Secretary at MAURICE PHILLIPS GODDARD

Report to: Maurice Phillips – Partner and Managing Partner. Practice Area: Insolvency Law. Reason for Change: Better prospects

Matric – Ellerslie Girls High (1982)

Legal Secretarial Diploma in Legal Secretarial – Cape Technical College

Paralegal course in Litigation and Insolvency – Cape Technical College

HR in Human Resources – UCT