Thembi Jayne

Detail-oriented and results-driven Human Resource Administrator with over 3 years of experience in HR administration, payroll support, recruitment, employee relations, and time and attendance management. Experienced in processing payroll inputs, managing leave administration, handling payroll queries, preparing UIF and Injury on Duty (IOD) documentation, maintaining employee records, and ensuring compliance with South African labour legislation and company policies. Skilled in recruitment and selection, onboarding, drafting employment contracts and offer letters, preparing CCMA documentation, and providing HR support to management and employees.

Currently pursuing a Bachelor of Commerce (BCom) in Industrial and Organisational Psychology at UNISA, with a strong commitment to delivering accurate, confidential, and efficient HR services.

Willing to relocate: Anywhere

Human Resources Administrator at Wasteplan (2025-06 – 2026-07)

• Process monthly payroll inputs and ensure employee information is accurate before payroll processing.
• Capture overtime, leave, shift allowances, deductions and payroll adjustments.
• Investigate and resolve payroll queries promptly.
• Verify employee information and supporting documentation before payroll is processed.
• Prepare payroll reports and supporting documentation.
• Attend payroll meetings with Contract Managers to discuss payroll changes, exceptions and outstanding queries.
• Ensure payroll is processed in accordance with company policies and payroll deadlines.
• Maintain confidentiality of employee payroll information.
• Assist with workforce planning and recruitment processes.
• Draft and advertise job vacancies on recruitment platforms.
• Screen CVs and shortlist suitable candidates.
• Schedule interviews and communicate with applicants.
• Prepare interview documentation and interview packs.
• Conduct reference checks.
• Draft employment contracts and offer letters.
• Coordinate onboarding documentation for new employees.
• Conduct employee induction sessions.
• Assist with disciplinary hearings, grievances and investigations.
• Prepare disciplinary notices and hearing documentation.
• Prepare CCMA bundles and supporting documentation.
• Ensure compliance with the Labour Relations Act and company disciplinary procedures.
• Maintain confidential employee relations records.
• Provide HR support and advice to managers on employee relations matters.
• Process Injury on Duty (IOD) documentation.
• Complete W.CL.2 and other required compensation documents.
• Liaise with employees, managers and medical practitioners regarding IOD cases.
• Monitor progress of IOD claims and maintain accurate records.
• Ensure all IOD documentation is submitted within required timeframes.
• Prepare UIF documentation for employees.
• Complete UI-19 forms and other UIF documentation.
• Assist employees with UIF-related enquiries.
• Ensure all required employee documentation is complete and accurate.
• Assign clocking profiles to new employees.
• Issue and activate clocking cards.
• Monitor daily attendance and working hours.
• Capture and correct missed clockings.
• Investigate attendance discrepancies.
• Update employee shift schedules.
• Generate attendance reports for payroll processing.
• Ensure accurate time and attendance records.
• Process annual, sick, family responsibility, maternity and unpaid leave applications.
• Capture approved leave on the HR system.
• Monitor leave balances.
• Resolve employee leave queries.
• Ensure leave records remain accurate.
• Maintain employee personnel files and HR records.
• Capture employee information on HR systems.
• Create purchase requisitions.
• Process supplier invoices.
• Prepare HR reports.
• Maintain confidentiality of employee information.
• Ensure compliance with company policies and labour legislation.

Human Resources Assistant intern at Medipost pharmacy (2024-03 – 2025-06)

• Advertised vacancies and coordinated recruitment activities.
• Screened CVs and shortlisted candidates.
• Scheduled interviews and communicated with applicants.
• Conducted reference checks.
• Prepared interview packs.
• Assisted with onboarding of new employees.
• Prepared employment contracts and drafted offer letters.
• Conducted employee induction sessions.
• Captured employee clocking information.
• Monitored attendance records.
• Corrected clocking exceptions.
• Investigated missing clockings.
• Generated attendance reports.
• Assisted payroll with time and attendance information.
• Assisted with payroll preparation.
• Verified payroll information before processing.
• Captured overtime and leave information.
• Assisted employees with payroll queries.
• Maintained payroll records and supporting documentation.
• Assisted with disciplinary processes.
• Prepared disciplinary documentation.
• Assisted in preparing CCMA bundles.
• Maintained confidential employee records.
• Assisted HR with grievance procedures.
• Prepared CCMA bundles.
• Compiled supporting documentation.
• Organised employee files for hearings.
• Maintained confidential legal documentation.
• Maintained employee personnel files.
• Captured HR data accurately.
• Updated HR databases.
• Filed employee documentation.
• Assisted with HR reporting.
• Managed confidential HR information.
• Captured employee information accurately into HR systems.
• Updated employee records.
• Verified information for accuracy.
• Maintained electronic and manual filing systems.
• Generated reports when required.
• Assisted in organising employee focus group sessions.
• Prepared attendance registers and documentation.
• Recorded employee feedback.
• Compiled reports for management.

Human Resources Learnership at CSGFOODS (2023-03 – 2023-12)

• Assisted with recruitment administration.
• Screened CVs and shortlisted candidates.
• Scheduled interviews.
• Prepared onboarding documentation.
• Assisted with employee inductions.
• Assisted with payroll preparation.
• Captured payroll information.
• Verified employee details.
• Assisted with payroll queries.
• Maintained payroll records.
• Assisted with disciplinary hearings.
• Prepared disciplinary documentation.
• Assisted with grievance procedures.
• Maintained confidential employee relations records.
• Ensured compliance with labour legislation.
• Maintained employee files.
• Captured employee information.
• Updated HR systems.
• Assisted with leave administration.
• Prepared HR reports.
• Managed confidential employee documentation.
• Monitor employee abscondment cases.
• Prepare abscondment letters and documentation.
• Follow company procedures for abscondment investigations.
• Update employee records.
• Process employee terminations on the HR system following approved procedures.

BCom in Industrial organizational psychology – UNISA (2023-01 – 2026-12)

Higher Certificate in Marketing Management – Unisa (2023-01 – 2023-12)

Certificate in Human Resource Management – Western college (2019-01 – 2020-12)