Financial Clerk (Experiential learner) - Department of Agriculture, Rural Development, Land and Environmental Affairs
(2021-10 - 2023-03)
Completed practical training in financial management and asset management
- Manage safe keeping of movable assets
- Barcode new assets and update on LOGIS
- Track movements of movable assets on LOGIS
- Take stock of existing assets
- Maintain the movable asset register on LOGIS
- File supporting documents of assets moved
- Keep records of redundant, unserviceable and broken assets
- Manage the repair process of movable assets
- Conduct verification of movable assets physically
- Verify the correctness of amounts and if all supporting documents are attached
- Check the correct allocation of commitment
- Verify invoice was signed and supporting documents approved by relevant authorities
- Prepare payment advice for payment
- Capture and add invoices on LOGIS and BAS
- Process payment on LOGIS for suppliers and Contractual obligations
- Capture all payment vouchers on spreadsheet and check correctness of spreadsheet against reports
- Submit payment vouchers for pre and final authorization
- Compile monthly and creditor's reconciliation report
- Ensure processing of payments within 30 days
- Safekeep payment vouchers for audit purposes
- Provide assistance to employees with stationery and cleaning material
- Capture and issue internal request memos for inventory, stationery, and cleaning materials
- Manage stores (issuing and receiving of stock)
- Replenish stock (updating bin cards for stock in and stock out)
- Manage the procurement of goods and services for the district
- Capture and authorize request memos on LOGIS system
- Print and distribute purchase orders to the relevant suppliers/end users
- Receive invoices on LOGIS system and submit them to expenditure for payment
- File all procurement documents for reporting and audit purposes
- Invite quotations from different suppliers
- Draft clear and precise specifications
- Conduct market analysis
- Evaluate quotations and submit for adjudication and approval
- Ensure that suppliers are registered on CSD
- Receive specifications from end-users and register the received specification on the book for audit purposes
- Request quotations from suppliers using emails, by sending specifications and SBD forms to suppliers
- Confirm telephonically with the supplier that they received the order
