Cashier and Administration Clerk - Voltex
(2024-11)
- Responsible for handling office Petty cash and reconciliation
- Collect payments whether in cash or credit
- Responsible for cash up daily
- Issue receipts and refunds
- Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
- Keeping records of staff attendance
- Take responsibility for all goods received from suppliers for Office
- Provided reception and support, including answering the telephone
- Oversees daily operations of the office
- Monitoring and ordering inventory of office supplies and keeping record of incoming and outgoing of stock
- Provided administrative support All departments as needed
Programme Associate - Interactive Research and Development South Africa (IRD SA NPC)
(2021-04 - 2022-12)
- Provided administrative support to the District Team Lead and project managers on IRD SA projects
- Ensured adequate stock of stationery, refreshments and cleaning materials are disbursed for project teams
- Ensured that administrative documents are reviewed and approved by appropriate staff
- Screened all calls for the District Team Lead. This will include the initial screening of calls, the accurate taking and passing on of messages and the correct redirection of calls where another member of staff may be able to assist the caller
- Coordinated project meetings, which may include internal and external participation. Schedule with all participants, prepare and distribute meeting materials, take meeting minutes, coordinate follow-up activities, etc
- Booked internal venues and make catering arrangements; if necessary, ensure that relevant materials and equipment are available in the venue
- Provided reception and support, including answering the telephone
- Maintained the office calendar so that all internal office events are recorded, and meeting rooms booked
- Performed a wide range of office support, for events and workshops contributing to the efficient and effective management of the administrative and procurement activities
- Managed the filing and archiving of administrative and technical documents and update d registers regularly
- Maintained a proper and systematic archive system
- Maintained a daily tracker for all documents received and send to JHB office and followed up on feedback
- Maintained office Petty Cash
- Collected approved monthly timesheets for all Cape Winelands District staff and submitted to Human Resources
- Was Responsible for Vehicle Administration, recording mileages, fuel usage and compiled reports for over 8 vehicles monthly record
- Booked vehicles for service
- Maintained detailed records of Company vehicle servicing and inspection
- Was Responsible for Stock counts on a daily, monthly, and yearly basis
- Took responsibility for all goods received from suppliers
- Took records all items received on manual documentation from suppliers
- Monitored and ordering inventory of office supplies and Uniforms and keeping record of incoming and outgoing uniform
- Performed other tasks as required
HR Intern & Admin Clerk - Boland Hospice
(2016-02 - 2019-12)
- Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries
- Clients as soon as they arrive and connect them with the appropriate party
- Answer the phone in a timely manner and direct calls to the correct offices
- Create and manage both digital and hardcopy filing systems for all partners
- Perform all office administration tasks as required
- Deal with bookings by phone, e-mail, letter, fax or face-to-face
- Complete procedures when Guests arrive and leave
- Take and pass on messages to Guests
- Deal with special requests from Guests
- Answer questions about what the hospital offers
- Deal with complaints or problems
- Answer telephone calls and take messages or forward calls
- Schedule and confirm appointments and maintain event calendars
- Check visitors in and direct or escort them to specific destinations
- Inform other employees of visitors' arrivals or cancellations
- Copy, file and maintain paper or electronic documents and records
- Supports all departments as needed
- Supports Human resources processes by scheduling appointments; conducting orientation; maintaining records and information, answer employee queries about HR related issues
- Updating our internal databases with new employee information like contact details and employment forms
- Gathering payroll data like working hours, leaves and bank accounts
- Prepare new employee files and make sure its updated
- Maintains employee confidence and protects operations by keeping human resource information confidential
- Manage the Leave administration and provide Leave Provision information to the Finance department as required. Respond to employment verification requests
- Financial administrative support
- Assist in payroll by providing relevant employee information (i.e.: leave, assisting with the day-to-day efficient operation of the HR office
- Ensure that the faculty and staff in his/her department are knowledgeable about leave issues
- Preparing data for monthly claims
- Controlling basic accounting functions such as checking invoices and making helping Finance Coordinator with monthly Claims and making copies as needed
- Correct and reduce errors in the preparation and maintenance of leave documents
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely attendance as assigned
- Answered incoming telephone calls and general questions when appropriate
- Completeness of monthly files processed
- Reconciliation of goods
- Management of in and outgoing items
- Responsible for Stock counts on a daily, monthly, and yearly basis
- Takes responsibility for all goods received from suppliers
- Records all items received on manual documentation from suppliers
- Monitoring and ordering inventory of office supplies and Uniforms and keeping record of incoming and outgoing uniform
- Perform tasks related to procurement administration such as inviting of quotes, place orders and supply stock (goods and services)
- Capture requisitions and other documentation on the Supply Data sheet
- Clean & organized stores environment with inventory stored appropriately by moving & packing inventory goods
- Check all inventory received from suppliers on arrival, to ensure that stock received is in accordance with official orders issued
- Loading and off-loading of inventory goods upon receipt or issuance
- Assisting the ordering of staff uniforms
- Keeping record of incoming and outgoing PPE during Covid
- Making sure all personnel as well as visitors are screened at Reception
Machine Operator - Hex-Tex
(2007-08 - 2014-01)
- Cleans and lubricates machines
- Measures or weighs product
- Starts machine and observes operation to detect malfunctions or defects, such as breaking or twisting of material or thread
