Winny Malola

Office administration and do specifications for procurement of stationery, office furniture and equipment, accommodation and training of officials and delivering documents from one office to another. Managing reading rooms, retrieving records from strong rooms and handling clients' inquiries. Design, assessment and approval and assist in implementation of records classification system (File Plan).

Archives Intern - Limpopo Provincial Archives and Records Services (Department of Sport, Arts and Culture)

(2024-05 - 2026-04)

• Office administration and do specifications for procurement of stationery, office furniture and equipment, accommodation and training of officials and delivering documents from one office to another.
• Managing reading rooms, retrieving records from strong rooms and handling clients' inquiries.
• Design, assessment and approval and assist in implementation of records classification system (File Plan).
• Collect, arrange, describe and preserve public and non-public records.
• Prepare records and archival materials for digitization.
• Creating metadata and classifying records using Access to Memory (ATOM) System.
• Assist in providing Records Management training in all Government Institutions and Parastatal.
• Conduct outreach Programme and Exhibitions to ensure access of records in Archives.
• Creating and Monitoring of Reading/Research Room registers.
• Assist in implementing the Limpopo Provincial Archives Acts and Records Management Policies.
• Making sure that the strong rooms are clean and records are safe.
• Assist in guiding the Departments, Municipalities and Parastatals on how to formulate records retention period and disposal schedule according to the National Archives and Records Services of South Africa Act.
• Assist in conducting appraisal of records and facilitating the disposal processes in different governmental Departments in the Province.
• Assist in conducting inspection to ensure compliance with proper records management practices in different Governmental Departments and Municipalities in the Province.
• Assist in conducting Oral History interviews, editing the recording and transcribing the recording. Compling monthly and quarterly reports.

Records Management – Re - Assembler - Department Of Home Affairs (Tzaneen)

(2022-11 - 2024-04)

• Performing General Office Administration and clerical duties.
• Participating in the planning, design, evaluation and implementation of records classification systems and information system to ensure records and archival principles are maintained.
• Operating office machines like franking machine and maintaining related registers.
• Processing of civic archive collections.
• Assist in managing security of records.
• Retrieving files and records from the shelves and move them to storage.
• Assist in providing records management training.
• Dispatching and filing documents and records in physical and digital format.
• Delivering documents from one office to another.
• Managing files and records – opening, closing, filing and retrieving documents.
• Handling correspondence – receiving, sorting, registering and dispatching mails.
• Compile and submit monthly and quarterly reports.

Student Trainee Librarian (Practical) - Letsitele Community Library (Greater Tzaneen Municipality)

(2019-07 - 2019-07)

• Perform General Office Administration and perform routine tasks such as answering phone calls and organizing files.
• Circulation Desk - check-in and check-out of library materials, renewal of books.
• Loan library materials to patrons and collect returned materials.
• Cataloguing and classifying based on current standards of the University, according to Dewey Decimal Classification (DDC) and Anglo - American Cataloguing Rules (AACR2), Library of Congress Subject Heading.
• Preparing the library display and the Information file.
• Bibliographic searching of material e.g books, journals etc. Using SLIMS Systems.
• Shelving and shelf reading fiction and non-fiction books.
• I worked at the children's section and reference section.
• Assist in the mounting of the thematic exhibitions in the reading display area.
• Weeding of Library Materials e.g books and journals.
• Conducting Library Outreach Programmes.
• Handle the registration of new library cardholders and issue library cards.
• Conduct Library orientations and educate the users regarding the library usage.
• Assisting customers with internet access and ensuring that their technical needs are met.
• Marketing and promoting library functions and services to the community.
• Retrieval of Information for clients.

Student Trainee Records Management (Practical) - Mankweng Hospital

(2019-06 - 2019-06)

• Front desk and administrative tasks – completing clerical duties, including answering phones and responding to emails.
• Creating and maintaining patient records – gathering demographic information, creating patient files and keeping patient records current with any changes in address or other relevant details.
• Managing patient records – filling documents, ensuring confidentiality and maintaining accurate patient record.
• Collecting and recording patient data – entering information into the hospital's electronic health record (EHR) system.
• Retrieve and file records and trace documents electronically and manually.
• Ensuring that all medical records are protected and kept confidential.
• Ensuring proper documentation and that patient charts, paperwork, and reports are completed in an accurate and timely manner.
• Assist in managing records requests.
• Maintaining knowledge of relevant policies and procedures – ensuring compliance with hospital regulations.

Student Trainee Librarian (Practical) - University of Limpopo Library

(2019-02 - 2019-05)

• Cataloguing and classifying based on current standards of the University, according to Dewey Decimal Classification (DDC) and Anglo - American Cataloguing Rules (AACR2), Library of Congress Subject Heading.
• Manage circulation desk activities including check-in and check-out of library materials, renewal of books.
• Acquisition section- ordering and receiving library materials, putting the accession number, library stamp and the title tapes.
• Organize library materials and ensure they are returned to their proper places.
• Bibliographic searching of material e.g books, journals etc. Using Millennium 21 and Sierra Systems.
• Create and maintain student's records, ensuring confidentiality and accurate record keeping.
• Shelving and shelf reading of allocated part of the study collection, report missing or damaged items.
• Assisting students with the usage of Open Access Catalogue (OPAC).
• Conducting online searches using library databases such as Sabinet, Jstor, Ebscohost, Emerald insight, Science direct, Netd etc.
• Assist with library events and programs, such as book clubs etc.
• Marketing and promoting library services (Outreach Programme)
• Assist in the mounting of the thematic exhibitions in the reading display area from time to time.
• Inter-library Loan.
• Law library- circulating and shelving materials such as law books, journals, law reports and statutes and updating the loose leaf.

Bachelor of Information Studies - Information Studies - University of Limpopo (2016 - 2020)

Computer Literacy Certificate - University of Limpopo (2021)

Grade 12 - Modubatse High School (2015)