Zaynab Cupido

More than 10 years experience in the field.

HR/ADMIN/FINANCE ASSISTANT at SG CONVENIENCE CAPE TOWN

• Facilitate the recruitment and selection process within the unit in conjunction with the relevant line managers.
• Chairing Hearings Nationally including all Labor Relations (CCMA) cases.
• Provide job specs and communication on available vacancies.
• Employee KPI’s, Contracts, Restraint of Trade, Starter Packs etc.
• Health and Safety, Food Safety processes. PPE Requirements.
• Request and submit Offers of Employment and update organogram and reports.
• Administrative tasks.
• Policy and benefits queries.
• Provide advice and facilitation of all facets of industrial relations, inclusive of scheduling disciplinary enquiries, grievance, and operational requirements.
• Generate all required HR administration within deadlines.
• Monthly payroll capturing, payroll check, submit payroll, payroll correction, payroll queries. (115 staff members currently)
• Assistance in the Finance and Warehouse / Distribution Departments re: Toolbox Talks, Industrial Relations, Employee relations, Conflict Management, Job Descriptions and Roles and responsibilities.
• Keep registers up to date with new and leaving employees.
• Keep track of all petrol usage and expenses.
• Typing of all letters, memos, and company emails.
• Compiling monthly management presentations, including Workman’s Forum and Employment Equity.
• Office and Warehouse housekeeping (maintenance etc.)
• Grocery & stationery purchasing.
• Create all purchase orders for Adhoc and Sundry orders.
• Reconcile accounts and arrange payments for Sundry and Adhoc orders.
• Submit all leave forms on payroll employees. (ESS)
• Draw up Starter Packs, Contracts and Exit Pack completions as well as Sanlam Provident/Funeral/Retirement claims
• Draw up all JML’s (IT Adhocs) for all employees.
• Petty cash – full function
• H.O.D of Telesales
• THE ABOVE IS A SHORTENED SUMMARY OF MY DAILY TASKS, FULL DETAILS TO BE GIVEN AT INTERVIEW

Debtors/Creditors Manager at CREDIT COLLECT cc. (2015-05 – 2020-04)

• Managing Debtors and Creditors department. (27 staff members)
• Preparing Summonses and Judgments for Magistrates Courts.
• Monthly invoicing/payments to clients.
• Update accounts status and database daily.
• Conduct credit checks (searchworks web-based search)
• Processing banking transactions.
• company closed due to Covid-19 lockdown.

Assistant Accounts Manager at RICH MEATS (2014-02 – 2015-04)

• Managing and overseeing the daily operations of the accounting department.
• Monitoring and analyzing accounting data and producing financial reports or statements.
• Monitoring Health and Safety and Food Safety processes.
• Month and year-end process.
• Accounts payable and receivable.
• Cash receipts, COD, and petty cash.
• General ledger.
• Payroll (50 employees) and utilities.
• Bank reconciliation.
• Assign projects and delegate staff to ensure compliance and accuracy.
• Employee contracts.

Office Manager at MIDWAY TWO (2012-03 – 2013-11)

• Full function Management to all staff.
• Interview and hiring of staff.
• Attending union meetings.
• Managing petty cash.
• Payroll. (350 employees, bi-weekly and monthly)
• Attending to tenders for City of Cape Town

Company Representative at HYGIENE EXTREME (2011-04 – 2012-03)

• Built and maintained mutually beneficial relationships with existing clients.
• Resolved disputes or disagreements and negotiated plans of action or service that worked for all parties involved.
• Administration duties.
• Negotiating all contracts with existing clients.
• Preparing weekly and monthly reports.
• Coordinating sales efforts with marketing programs.
• Preparing and submitting sales contracts for orders.
• Visiting clients to evaluate needs or promote products or services.
• Maintaining client records.