Saira Mujawar

Detail-oriented and highly organized Administrative Officer & Office Coordinator with 6+ years of experience in office management, administrative support, and process improvement. Adept at coordinating daily operations, managing schedules, handling documentation, and ensuring compliance with company policies. Strong communication and problem-solving skills with the ability to enhance office efficiency and support executive teams effectively.

HR Administrator (Academic Work) at Sandvik (2022-08 – 2023-01)

HR Administrator role focused on LinkedIn license management, training coordination, and compliance training updates.

• Responsible for Activation and De-activation of LinkedIn Licenses for entire SMR Division, maintaining Monthly and Quarterly reports for presentations
• Oversaw daily office operations, ensuring smooth workflow and administrative efficiency
• Managed correspondence, scheduling, and documentation for executives and teams
• Booked accommodations and managed administrative tasks for training participants and facilitators including dietary requirements and flight information
• Responsible for Anti Bribery Corruption, Competition Law Updation, Competition Law Dawn Raid Training, GDPR Training Updation in Workday for SMR
• Created and launched SharePoint site with training information for participants
• Coordinated with facilitators for printing training materials, preparing certifications, agendas and logistics
• Created and handled Training Invoices for Executive Leadership Programs
• Organized meetings, conferences, and company events with efficient logistics handling
• Facilitated internal communications and coordinated interdepartmental activities
• Managed travel arrangements, accommodations, and itinerary planning

Team Lead HR at IBM (2018-01 – 2023-01)

5 years as Team Lead HR managing HR Services, Workforce Management, Recruitment, Payroll, and Employee Relations across multiple business units.

• Managed various employee life cycle related transactions in PeopleSoft and Workday as Workforce admin
• Provided level 2 support for One touch Online HR query handling tool
• Secured change management implementation in PeopleSoft and Workday for organizational changes
• Prepared and conducted training for Managers and Employees on different HR Processes
• Enabled business to retain talent through Attrition Reviews, Timely Callout, Exit analysis
• Screened and short-listed candidates, managed interview schedules, negotiated compensation
• Tracked technical feedbacks, handled documentation, released offers and engaged candidates until fulfillment
• Drove various recruitment channels including vendors, job portals, employee referrals, and campus recruitment
• Conducted Competence based interview trainings and educated team members
• Maintained 30% diversity mix in shortlisted candidates
• Presented monthly and quarterly recruitment status reports for leadership review
• Created HR Dashboard & MIS reports for IBM PUNE & MUMBAI BU used by Business heads and Leadership Teams
• Conducted New Hire Induction programs for Payroll & Employee Payables
• Performed Overtime Calculation & Validation for payroll inputs
• Secured 100% accurate payroll for approximately 3000 employees
• Handled Employee Grievance and Policy Dissemination and training
• Coordinated and conducted Skip Level reviews
• Managed Communication Calendar
• Managed Reward and Recognition process
• Performed Job grading, Salary benchmarking and Salary proposals
• Managed Annual salary review and bonus payout processes
• Developed salary ranges and managed offcycle salary increase processes

HR Executive at Manpower (2006-03 – 2007-03)

HR Executive role focused on recruitment and staffing services.

• Conducted preliminary screening based on profiles generated during preliminary calls and client requirements
• Coordinated meetings of selected candidates with principal consultant
• Managed vendor relations
• Handled onboarding, coordinating hiring and induction processes

Computer Faculty at MIMS (2004-09 – 2006-03)

Computer Faculty providing technical training to employees.

• Provided training to employees of BOSCH organization on MS Office & C programming language

Master of Business Administration in Business Administration – University of Gävle

Bachelor of Commerce in Commerce