Claret Suarez

People-focused Human Resources professional with nearly 3 years of experience across HR operations, people administration, onboarding, employee inquiries, benefits support, recruitment coordination, employee documentation, reporting, and process improvement. Experienced supporting fast-paced, multi-stakeholder environments with strong attention to detail, confidentiality, data accuracy, and follow-through. Known for learning quickly, building practical tracking tools, improving processes, and creating clear, supportive employee communications.

Bilingual in English and Spanish; HRPA member actively pursuing CHRP designation.

Human Resources Administrator at Premform / Civicon (2025-02 – Present)

Serve as a trusted first point of contact for employees, managers, senior leaders, payroll, vendors, and external partners across a fast-paced, multi-entity construction environment.

• Administer employee lifecycle processes including onboarding, offboarding, orientation support, employee file setup, documentation collection, system updates, and employee record maintenance.
• Maintain accurate employee data, HR trackers, status dashboards, follow-up logs, and documentation files to support visibility, reporting, audit readiness, and timely action on outstanding items.
• Support benefits administration by maintaining accurate employee information, coordinating updates, tracking documentation, and responding to employee questions with discretion and care.
• Lead and coordinate a government security clearance program for 300+ employees and subcontractor workers, managing sensitive documentation, deadlines, communication, vendor coordination, escalations, and reporting.
• Partner with internal leaders, external site security contacts, Commissionaires, subcontractor companies, and employees to resolve missing information, application issues, process gaps, and urgent time-sensitive requests.
• Create and improve HR templates, policies, procedures, employee communications, tracking tools, and standardized workflows to strengthen consistency, efficiency, and employee clarity.
• Coordinate recruitment and hiring administration for office and field roles, including postings, sourcing, screening, interview scheduling, reference checks, offers, and onboarding documentation.
• Support employee and company initiatives including HR communications, recognition/event planning, office coordination, vendor follow-ups, and cross-functional administrative support.

Talent Acquisition Assistant (Co-op) at Esri Canada (2024-06 – 2025-02)

Supported full-cycle recruitment and people operations workflows, including job description updates, sourcing, screening, interview coordination, candidate communication, and hiring documentation.

• Used Breezy HR and LinkedIn Recruiter to maintain accurate candidate records, organize pipelines, coordinate next steps, and support timely hiring activity across multiple roles.
• Maintained recruitment metrics and KPI tracking and contributed to regular reporting updates for the HR team.
• Coordinated background checks through Triton and supported compliant hiring documentation, follow-ups, and onboarding-related administration.

Talent Acquisition Intern at University Health Network (UHN) (2023-05 – 2023-08)

Supported high-volume recruitment for unionized and non-unionized roles while following internal policies, collective agreement requirements, and documentation standards.

• Screened resumes, completed phone pre-screens, shortlisted candidates, coordinated interviews, and maintained professional candidate and stakeholder communication.
• Updated ATS records in HRSoft and tracked recruitment activity in SharePoint with a strong focus on accuracy, confidentiality, and timely follow-through.

Bachelor of Commerce in Human Resources (Honours) – Humber College (2020 – 2024)