Senior Executive Assistant at Woodfield Canada / MAVEN Fleet (2026-02 – Present)
- Serve as right hand to the CEO and executive team, owning calendars, four office inboxes, travel, and shifting priorities while anticipating needs before they surface.
- Lead agenda planning, minutes, and action items follow up for executive and leadership meetings, plus weekly 7+ team huddles and company townhalls and committees.
- Build and maintain KPI reports, weekly department reports, and executive dashboards that leadership uses to make decisions and track priorities.
- Own confidential corporate records, legal contracts, exclusive agreements, and NDAs, and keep policy documentation and org charts current and accurate.
- Support HR operations including onboarding, benefits administration and renewals, and employee record updates across two organizations in four offices.
- Review and approve expense reports and internal ticket requests and maintain Smartsheet trackers used across departments.
- Coordinate virtual events and communications across four offices and manage annual client relationships alongside orders for management and team needs.
- Contribute research and strategy to marketing and product development initiatives and proofread materials before they reach clients or leadership.
Executive & Operations Administrator at Becker Keating & Young Technologies (2024-02 – 2026-01)
- Supported the CEO and leadership team across executive operations, communication representing CEO office, HR administration and documentation, business development, and marketing initiatives.
- Managed payroll, benefits, onboarding, background check performance, and employee records using Ceridian Dayforce, Sterling, Sun Life, and BambooHR.
- Oversaw accounts payable and receivable, invoicing, collections, and expense reporting through QuickBooks and Excel.
- Planned and executed company events and employee recognition programs, and drove lead generation and content strategy using HubSpot, Canva, and LinkedIn Sales Navigator.
- Ran personal errands on behalf of the CEO, planned and executed company and client events, employee recognition initiatives, and team-building activities from planning through delivery.
- Drafted and edited SOPs, pitch decks, branded presentations, annual employee policies, client quotes, and NDAs.
Office & Project Administrator at Maxx North America Services (2022-05 – 2024-01)
- Managed office administration, reception logs, corporate events, visitor support, supply ordering, and front-facing support for employees and visitors.
- Coordinated project administration by tacking progress on multiple pipeline projects, preparing reports, documenting meeting minutes, and supporting field operations with needs and inquiries.
- Processed LEMs, purchase orders, budgets, contracts, invoices, permits, safety files, licenses, and projects records.
- Maintained documentation control and supported schedule distribution, vehicle signoffs, equipment logs, and on -site requirements.
- Handled shared inbox management, employee tickets, correspondence, templates, internal updates, social media content, recruitment postings, and meeting coordination from boardroom allocation to meeting materials.
Leasing Agent at Avala Equities Inc. (2021-08 – 2022-05)
- Led end to end leasing operations including monthly market analysis, tenant evaluation, prospect profiling, and unit and property inspections.
- Managed leasing inquiries and tenant and prospect communication and drove marketing strategy to keep occupancy and prospect pipelines strong.
- Handled legal documentation and sensitive tenant information with accuracy and discretion and coordinated prospect tours from first contact to close.
Residential Property Administrator at K-W Property Management (2019-02 – 2021-06)
- Managed tenant communications, utility billing, payment collection, and administrative documentation across a full residential portfolio.
- Oversaw posting notices, eviction workflows, tenant records, and unit maintenance requests, keeping scheduling and marketing on track.
- Served as front desk support, handling phone, online, and email inquiries as the first point of contact for tenants and prospects.
