EXECUTIVE ASSISTANT - IUOE Local 955 - Edmonton, AB
(2021-10)
Provide impeccable support to the Business Manager and Business Agent Team including:
- Calendar management & scheduling.
- Travel planning and bookings for individuals and large groups, including internal and external travelers, such as flights, accommodations, required event registrations, and per diems.
- Agenda preparation, minute taking and minute finalization, action item tracking and follow-up for the Executive Board, Training Trust Board, Real Estate Trust Board Meetings, and 3 monthly membership District Meetings.
- Process creation and upkeep for streamlining deliverables including the bargaining proposals and collective agreements.
- Writing and editing correspondence to employers, International Executives, and government officials.
- Event planning and execution of both internal and external member focused events, conferences and retreats ranging from 10 to 300 attendees including a 4 day Canadian Conference at the Pomeroy Kananaskis Mountain Lodge. Attendees for external events often include political dignitaries.
- Ad hoc assistance to the President, Executive Director of Communications and Government Relations, Grievance Manager and Area Supervisors.
- Any and all administrative tasks such as sorting and prioritizing mail, expense reports, & document control, all while maintaining compliance and confidentiality.
EXECUTIVE ASSISTANT - Alberta Continuing Care Association - Edmonton, AB
(2020-04 - 2021-10)
Delivered high quality, detail oriented, and timely support to the Executive Director, Director of Marketing & Communications, Director of Policy & Research, and the Board of Directors including:
- Calendar management & scheduling.
- Deployment of meeting packages, minute taking & finalization, action item tracking and follow-up from Board meetings and team meetings.
- Handled all membership renewals, onboarding and offboarding of members.
- Daily communication with members and the general public.
- Editing and finalizing correspondence to government officials with the highest level of confidentiality.
OFFICE MANAGER & HR ASSISTANT - Canwest Hemp Co. - Edmonton, AB
(2019-06 - 2020-04)
Delivered high quality assistance to the Vice President of Human resources and the Canwest team through:
- Created the HR Policy Handbook in preparation for hiring teams in the manufacturing warehouse and office.
- Reviewed the Provincial and Federal Labour Code to ensure compliance was achieved.
- Made sure all office needs were met including office supplies, furniture, and office lease agreements were taken care of.
EXECUTIVE ASSISTANT - KPMG LLP - Edmonton, AB
(2018 - 2019)
Provided exemplary support to the Office Managing Partner and 2 Audit Partners through:
- Calendar management & scheduling.
- Meeting facilitation and minutes for the monthly Partners meeting.
- Planning & execution of events for internal and external attendees.
- Management of the Oilers, Oil Kings and concert corporate season tickets for Rogers Place for business development.
- Travel planning & coordinating.
- Streamlined billing processes for all 3 Partners to ensure targets were met.
- Always maintained confidentiality.
EXECUTIVE ASSISTANT - Providence Health - Portland, OR
(2016 - 2018)
Delivered excellent administrative support to the Assistant Vice President of Group Sales & Account Services, the Senior Manager of Accounting Services, the Program Manager of Business Development, Account Executives, and Account Managers in the Group Sales Department through:
- Calendar management & scheduling.
- Meeting minutes and action item follow-up.
- Travel coordination.
- Administrator for RFP responses for new and existing large group plans.
- Compliance with HIPAA laws, always maintaining confidentiality.
PARTNER ASSISTANT - PwC LLP - Edmonton, AB
(2012 - 2016)
Provided outstanding support to 5 Audit Partners through:
- Calendar & timesheet management.
- Preparation of interim & final billings for clients.
- Compiled tax returns to meet all required CRA and internal team deadlines.
- Domestic & international travel coordination for Partners and their audit teams.
- Composing, editing and finalizing proposals and reports.
- Management of the corporate suite at Rexall Place for business development.
- Always maintained strict confidentiality.
