Folakemi Oyewale

Personal Assistant and Executive Virtual Assistant with a track record of representing a Managing Director and a CEO, coordinating client and stakeholder meetings, and advancing $230K+ in grant applications alongside 115+ person team communications. Comfortable stepping into fast-paced, high-turnover remote and startup environments and delivering immediately — managing confidential information, digitizing records, and coordinating 8+ virtual events with full discretion. Skilled at grant research, document review, and cross-departmental coordination across hybrid and remote settings.

Personal Assistant to the Managing Director - LivingRite Care Health Services - Lagos, Nigeria (Hybrid)

(2026-06)

• Serve as Personal Assistant to the Managing Director, managing workload across 5 functional areas: Executive & Admin Support (40%), Content & Brand Coordination (25%), Grant Research (15%), Travel & Logistics (12%), and Strategic Projects (8%)
• Coordinate and schedule internal, external, client and stakeholder meetings end-to-end, managing the MD's full calendar and appointments
• Take accurate minutes at weekly leadership team meetings and circulate action points, tracking follow-up and accountability across departments
• Built and maintain a 5-category grant and funding tracker; advanced 2 applications worth a combined $230K (a $200K climate & health innovation grant and a $30K catalyst award), with weekly pipeline updates
• Reviewed and edited 3 core legal and operational documents (service agreement, brochure, treatment consent form) ahead of legal counsel review, closing gaps before external sign-off
• Leading digitization and secure cloud storage of client records, replacing single-device storage to reduce data-loss risk
• Coordinated a CSR WhatsApp health community revamp — interviewed stakeholders across 3 departments, diagnosed engagement drop-off, and delivered a strategy report to the MD
• Negotiated and finalised a ₦600,000, 3-month external vendor service contract, aligning terms across cross-functional meetings
• Support 3 departments (administration, social media/content, business development) on cross-functional tasks assigned by the MD

Administrative Virtual Assistant & Personal Assistant to CEO (Intern) - InternFlare - Remote

(2026-04 - 2026-06)

• Represented the CEO directly — communicating on her behalf to 115+ interns across Google Meet, WhatsApp and the company workspace, maintaining her voice, standards and professionalism
• Trusted with sensitive company information and executive-level access, managing confidential systems and communications with full discretion
• Led virtual onboarding sessions for new interns alongside the CEO — facilitating company introductions, Q&A sessions and welcome events on Google Meet
• Processed 50+ task submissions daily (300+ weekly) within strict 30-hour deadlines, maintaining high operational accuracy
• Coordinated workflow tracking and task monitoring for 115+ interns using Google Sheets, reducing submission delays through early review cycles
• Managed scheduling, follow-ups and accountability communication across all intern cohorts to improve task completion consistency
• Supported onboarding coordination, workspace access management and process documentation for incoming interns

Community Affiliate Manager (Intern) - Donjed Energy - Remote

(2026-04 - 2026-07)

• Planned and coordinated 8 virtual webinars end to end — including event setup, agenda preparation, scheduling, invitations, reminders, attendance management and post-session follow-up
• Managed daily communication and engagement for 180+ member affiliate community, posting structured content 3 times daily
• Coordinated affiliate recruitment, onboarding and outreach in support of a Q2 target of 1,000 affiliates and ₦300M revenue goal
• Tracked weekly affiliate engagement and adjusted communication strategies to sustain participation and campaign performance
• Supported 12 community partnership outreach efforts through structured follow-up and relationship coordination

Virtual Assistant Intern - Xpend Academy - Remote

(2026-01 - 2026-03)

• Managed inbox, scheduling, calendar coordination and task tracking across remote administrative workflows
• Maintained customer data, communication records and follow-up workflows using HubSpot CRM
• Organised digital files, documents and password management systems to improve team accessibility
• Improved workflow visibility using Trello, Slack and Calendly for remote team collaboration and task management

B.Sc. - Business Administration - Adekunle Ajasin University (2021 - 2025)