Jacqueline Fisk

Detail oriented Office Administrator with 2+ years of experience in managing residential properties, scheduling, vendor coordination and financial operations. Skilled in payroll processing, handling confidential information, invoicing and lease management. Ability to adapt to changing priorities, handle multiple tasks simultaneously, maintain database and ensure smooth functioning of the office.

Office Administrator - Williams & McDaniel Property Management - Guelph, Ontario

(2024-03 - 2026-04)

• Property administration - oversaw day-to-day operations of multiple residential properties ensuring compliance with company policies and local laws
• Tenant & Vendor Management - lease administration, scheduled contractors and co-ordination with Vendors and Tenants, issue resolution. Acted as the primary point of contact for visitors ensuring service delivery
• Financial Management - processed payroll for staff and vendor invoices ensuring accurate and timely operations
• Ensured accurate data entry into the management systems
• Supervised, trained and supported building managers improving team efficiency and adherence to operational standards
• Communication and collaboration: liaising with internal and external teams, Collaborated reports meeting strict deadlines

Volunteer - Mission Thrift Store - Guelph, Ontario

(2024-02)

• Setup the store and ensured everything is up to the standards as per the management guidelines before opening to public
• Attend briefing and proceed to the designated station as assigned by the store manager
• Transferring incoming goods to sorting stations
• Unboxing and sorting incoming goods as per the size, colour and brand
• Check the price tags and labels are attached properly before goods are put on display
• Removing old inventory from the aisles and moving it to storage area
• Welcome and greet customers, help them as per their needs
• Ensure all the customers have the best shopping experience in the store

Executive Assistant - Citigroup Global Markets | CitiBank - Mumbai, India

(2006-08 - 2022-01)

• Managed communication channels including emails, phone calls, outlook
• Planned and managed the Executive's calendar to facilitate effective scheduling and coordination
• Co-ordinated with Clients, arranged meetings and booked conference rooms
• Greeted clients/visitors, and provided a welcoming environment
• Planned and executed travel arrangements, created streamlined itineraries and prepared expense reports
• Updated and maintained Executive's contacts on outlook
• Assembled data and compiled reports
• Organized and maintained office filing system
• Co-ordinated with outside agencies and prepared salary for sub staff
• Maintain a high degree of discretion and confidentiality

Executive Assistant & HR Co-ordinator - Pennzoil-Quaker State - Mumbai, India

(1995-01 - 2006-06)

• Maintained meeting schedules and optimized calendar
• Fostered positive relationships with vendors and service providers and negotiated for competitive rates
• Scheduled and arranged overseas client and senior management business visits
• Maintained HR documents and ensured files are updated in a timely manner. Co-ordinated interview schedules prepared salary packages
• Compiled HR reports and meet deadlines
• Worked closely with Finance Team and outside agencies to successfully process payroll with accuracy
• Maintained an inventory of office supplies

Bachelor of Commerce - University of Mumbai