Mary Odabor

Dedicated Executive administrative assistant & Event Planner with over 3 years of experience supporting senior manager in dynamic environments. Skilled in managing calendars, coordinating travel, and organizing high-profile events. Known for a meticulous approach, strong organizational skills, and the ability to maintain confidentiality. Proven track record of working effectively with cross-functional teams and senior executives.

Guest Event Expert/Customer Service - Marriott Calgary Airport In-Terminal Hotel - Calgary, AB

(2023-08)

• Coordinated corporate and guest events, including meetings, celebrations, and conference logistics, ensuring flawless execution and adherence to quality standards.
• Managed vendors and partners such as caterers, AV technicians, and venue staff, ensuring timely delivery and high service standards.
• Monitored event budgets, tracked expenses, and reported outcomes to management for financial accountability.
• Engaged guests and clients to gather feedback, enhancing satisfaction and implementing improvements for future events.

Main Office Admin Associate (Part Time) - Drake International Inc

(2023-05 - 2023-08)

• Organized, sorted, and prepared shipments while ensuring operational compliance and accuracy.
• Monitored inventory movement, conducted quality checks, and supported team efficiency in high-volume operations.
• Processed incoming and outgoing shipments, maintaining inventory accuracy and tracking logistics.
• Coordinated packing, labeling, and order fulfillment, supporting overall warehouse operations and vendor timelines.

Front Office Administrator - 1stTechmate Services

(2021-07 - 2023-04)

• Report to the Executive Assistant to manage the reception area and provide exceptional service to colleagues, clients and visitors.
• Manages maintenance and supplies for copy and fax machines
• Assist with conference room scheduling and maintenance, equipment reservations and catering orders and set up
• May greet and screen visitors in person and on the phone, ascertain nature of their business when performing receptionist duties
• Performs other administrative duties: reading and sorts mail and email, schedules appointments, makes photocopies, and sending faxes

Executive Administrative Assistant - INTERCONTINENTAL

(2015-12 - 2021-06)

• Provided direct administrative support to the Integration Leader, managing complex calendars, travel arrangements, and expense reports.
• Coordinated with the Integration Management Office (IMO) and other departments to facilitate smooth integration processes.
• Collaborated closely with team members and other Executive Assistants to enhance team operations and culture.
• Planned and organized leadership meetings, departmental events, and yearly calendar activities, ensuring seamless execution.

Administrative Assistant - AREWA SUITES

(2010-04 - 2015-11)

• Managed executive calendars, scheduled meetings across different time zones, and coordinated travel logistics.
• Prepared detailed expense reports and maintained accurate records of transactions.
• Assisted in organizing large corporate events, including booking venues and coordinating catering services.
• Provided administrative support to the senior management team, ensuring efficient office operations.

Diploma - Hospitality & Tourism Management – Hotel & Accommodation - SOUTHERN ALBERTA INSTITUTE OF TECHNOLOGY, CANADA (SAIT) (2023-01 - 2024-08)

B.Sc. - Food Science & Technology (2008)

Diploma - Computer (2009)