Nadia Harada

Executive Administrative Professional with over 20 years of progressive administrative experience, including 7 years providing executive support to C-level executives and more than 10 years supporting senior leadership in multinational and fast-paced organizations. Extensive experience managing complex executive calendars, executive communications, meetings, travel logistics, presentations, reports, expense reporting, invoice processing, financial administration, and confidential information. Proven ability to anticipate executive needs, manage competing priorities, coordinate cross-functional stakeholders, and maintain efficient executive operations.

Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams), SharePoint, Adobe Acrobat, SAP, Yardi, Sage, and AI productivity tools, with exceptional organizational, analytical, communication, and problem-solving skills.

Property Administrator - OPUS Corporation - Calgary

(2025-10)

• Provide executive administrative support to leadership by coordinating communications, documentation, executive workflows and daily operational priorities.
• Prepare, proofread and format reports, presentations, executive correspondence and financial documentation with exceptional attention to detail.
• Process invoices, expense reports, corporate credit card reconciliations and financial records while ensuring compliance with company policies.
• Assist with budget tracking, expense monitoring and financial documentation.
• Coordinate stakeholder communications while maintaining confidentiality and professionalism.
• Maintain electronic records, databases and document management systems.
• Liaise with tenants, contractors, vendors and internal departments to ensure efficient business operations.
• Coordinate multiple competing priorities while meeting strict deadlines.

Front Desk Specialist & Administrative Assistant - OPUS Corporation - Calgary

(2022-11 - 2025-09)

• Managed complex executive calendars, meeting requests and changing priorities for CEO and senior management.
• Coordinated executive meetings, boardrooms, virtual meetings, catering and meeting logistics.
• Managed five shared inboxes while prioritizing confidential and time-sensitive communications.
• Processed invoices and maintained financial documentation using Sage.
• Maintained organizational charts, distribution lists, electronic records and document management systems.
• Served as the primary point of contact for employees, vendors, contractors and visitors while building strong professional relationships.

Executive Assistant - ENEL SA - Brazil

(2003-01 - 2009-12)

• Provided executive-level administrative support to the Chief Financial Officer (CFO) and Chief Human Resources Officer (CHRO) in a fast-paced multinational organization.
• Managed complex executive calendars, high-volume meeting requests and competing priorities to maximize executive effectiveness.
• Coordinated domestic and international travel, accommodations, itineraries and executive logistics.
• Prepared executive presentations, reports, briefing materials, correspondence and meeting packages.
• Organized leadership meetings, recorded meeting minutes and tracked action items to completion.
• Managed executive correspondence, confidential documentation and sensitive information while exercising sound judgment and discretion.
• Acted as a trusted liaison between executives, senior leaders, external stakeholders and business partners.
• Coordinated team meetings, executive events and administrative workflows to improve operational efficiency.
• Maintained highly confidential records while demonstrating professionalism, integrity and exceptional attention to detail.

Finance Analyst - ENEL SA - Brazil

(2009-10 - 2019-12)

• Prepared executive financial reports, presentations, dashboards and analytical summaries to support senior leadership decision-making.
• Supported budgeting, treasury reporting, financial analysis and month-end reporting activities.
• Coordinated cross-functional reporting processes while ensuring compliance with financial deadlines.
• Prepared executive summaries and management presentations for leadership meetings.
• Collaborated with Finance and business partners to improve reporting accuracy and operational efficiency.

Customer Service Representative - ENEL SA - Brazil

(2020-01 - 2022-08)

• Delivered exceptional customer service by responding to customer inquiries, identifying needs, and coordinating solutions with internal departments.
• Assisted customers by identifying needs and directing requests to appropriate departments.
• Entered and tracked customer data accurately in the CRM system.
• Handled confidential customer information with professionalism, accuracy, and discretion.

Certificate - Understanding Bookkeeping 1 & 2 - ReTrain Canada (2022-12 - 2022-12)

Bachelor's degree - Bilingual Executive Secretaryship - Pontifícia Universidade Católica, PUC (2000-12)