Ana Saenz

Administrative, marketing, and executive support professional with 7+ years of experience in sales operations, CRM management, social media, and executive coordination. MBA in Project Management. Skilled in data integrity, client communications, and streamlining workflows.

Sales Administrator at Cognella (2024-05 – 2025-11)

Administered CRM system and executed email marketing campaigns for a sales team

• Administered CRM system with 5,000+ contacts, ensuring data integrity; created structured databases for reporting and accessibility
• Executed email marketing campaigns reaching 12,000+ subscribers; conducted research on prospective clients to support lead generation
• Processed $10K+ in monthly orders, prepared sales reports, and tracked performance for a team of 5 sales representatives
• Coordinated daily follow-ups, client correspondence, and cross-departmental communication between Sales and internal teams

Senior Executive Assistant at Ascendant (2021-06 – 2024-05)

Coordinated executive calendars, meetings, and logistics; managed CRM systems for business development

• Coordinated complex calendars, high-level meetings, and logistics for 3 executives; arranged domestic and international travel across 10+ cities
• Served as primary liaison between executive, internal teams, and external partners; handled confidential correspondence with discretion
• Oversaw HubSpot CRM: data entry, pipeline tracking, contact management, and reporting for business development
• Prepared reports, presentations, and board materials; monitored action items and supported special projects

Operations Assistant at Sinopec International Petroleum Service (2019-06 – 2021-06)

Facilitated administrative and logistical coordination across operations

• Facilitated administrative and logistical coordination across operations; maintained communications with teams, partners, and vendors
• Updated schedules, planned travel logistics; assisted with project coordination, documentation, and compliance

Assistant General Manager at Sinopec International Petroleum Service (2018-04 – 2019-06)

Supported general management with operational and administrative responsibilities

• Supported general management with operational, administrative, and coordination responsibilities
• Directed communications, schedules, and day-to-day office operations

Marketing Assistant at GSK (2017-05 – 2018-04)

Led corporate communications and coordinated marketing materials for medical professionals

• Led corporate communications (Slack, LinkedIn); coordinated marketing materials for medical professionals
• Planned and executed medical and promotional events; collaborated with marketing and design teams

MBA in Project Management – Cerem Business School (2024)

BA in Corporate Communications and Public Relations – Universidad de las Americas (2018)

Certificate in Adobe Illustrator and Photoshop – San Francisco City College (2014)