Youstina Adel

Office Manager at BioEnergy for Alternative Fuel (2025-01 – Present)

Oversee and streamline office administrative operations to maintain a productive and efficient work environment.

Manage the scheduling and coordination of meetings and appointments, including preparing agendas and recording meeting minutes
Serve as the primary point of contact for office maintenance, mailing, shipping, supplies, and equipment management
Ensure consistent implementation and compliance with office policies and procedures
Support the Human Resources team in onboarding new employees and coordinating staff engagement activities and events
Manage the procurement of office essentials, including equipment, stationery, and pantry or buffet supplies
Prepare and submit accurate daily and weekly reports to management, ensuring timely updates on office operations and activities

Office Manager at Samsamouy Ltd. (2023-07 – 2024-09)

Organise and coordinate office administration and procedures, in order to maintain organizational effectiveness, efficiency, and safety.

Organize & schedule meetings and appointments and prepare their related, agendas and meeting minutes
Point person for maintenance, mailing, shipping, supplies, equipment & bills
Make sure that office policies are implemented
Coordinate with IT department on all office equipment
Assist the HR department in the onboarding process for new hires and in preparation for employees' engagements events
Responsible for travel arrangements and hotel reservations for employees
Responsible for the purchasing of office equipment, stationery office supplies & buffet supplies

Project Coordinator at Selica International Ltd. (2021-07 – 2023-07)

Coordinating with project managers and service providers to achieve project requirements within deadline.

Scouting service providers worldwide for providing the best service with suitable payment rates
Servicing (translation, proofreading, transcription, content & second stage analysis and online community moderation
Recruiting qualified and talented new freelancers and service providers for relevant projects with rates matching projects budgets
Answering freelance translators' questions regarding ongoing & upcoming projects
Download clients' projects files and upload them on a shared folder
Allocate projects' files to qualified suppliers (freelance translators)
Recruit freelance translators from different recruitment platforms, recruitment process includes: Posting Ads. on different platforms, Inviting freelancers that have experience matching each project, Sending NDA (Non-disclosure agreement) to new freelancers to sign, Sending new freelancers test samples to complete, Proofread freelancers' samples, Agree with qualified freelancers on their rates for each service

Account Executive at Design Coordinator (2019-01 – 2021-06)

Account Executive and Design Coordinator role

Contacting different clients to understand their requirements for graphic designing of new (Newsletters, Ads, E-signatures, Menus & Brochures)
Receive and deliver emails from and to clients and printing house
Issuing invoices and sending them to the client and accounting department
Assist with the day to day operations of the office such as filing paperwork, answering phone calls, preparing documents for meetings and managing the calendar of the supervisor

Junior Accountant & Auditor at Fin Expertiza Egypt HCA (Chartered Accountant) (2016-11 – 2019-01)

Junior Accountant and Auditor responsibilities

As Auditor: Examining company accounts and financial control systems
Checking that financial reports and records are accurate and reliable
Ensuring that assets are protected
Identifying if and where processes are not working as they should and advising on changes to be made
As Accountant: Filing different companies' documents
Processing journal entries to ensure all business transactions are recorded
Posting accounts into general ledgers, then unadjusted trial balances
Posting adjusting entries to unadjusted trial balances
Posting financial statements
Closing the books

Trainee - Customer Service at Blom Bank of Egypt (2014-08 – 2014-09)

Training experience in customer service

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