Sana Magdy

Executive Office Manager with extensive experience providing high-level executive support, office leadership, administrative coordination, procurement oversight, and facility management. Skilled in calendar and email management, cross-department communication, vendor relations, policy implementation, budgeting, project coordination, and corporate governance support. Known for professionalism, exceptional organization, strategic decision support, and the ability to optimize workflow efficiency while ensuring confidentiality and executive readiness.

Executive Office Manager - BariQ Company – Mange IRR Group

(2016-06 - 2025-01)

• Manage daily executive operations, ensuring seamless workflow and streamlined communication across departments.
• Oversee office policies, procedures, budgeting, procurement, and facility operations including maintenance, security, transportation, and utilities.
• Coordinate local and international travel arrangements, prepare MOMs, reports, presentations, and executive summaries.
• Lead administrative teams, supervise office assistants, clerks, and messengers while maintaining strong vendor and client relations.
• Monitor expenses, negotiate with suppliers, and ensure cost-effective procurement processes.
• Maintain filing systems, handle correspondence, and manage executive communication channels.
• Calendar management, meeting scheduling, organizing appointments, and handling reschedules.
• Email management across multiple CEO email accounts including outreach and correspondence.
• Event management by sourcing vendors, coordinating logistics, and overseeing corporate and personal events.
• Preparing and coordinating salary approvals for the CEO.
• Team coordination to support CEO requirements and directives.
• Project coordination, task follow-ups, and ensuring timely execution.
• Finance coordination with the finance team for payments, invoices, and budgeting.
• Managing Dubai office operations and administrative needs.
• Handling documentation including personal and company files, loan applications, and official paperwork.
• Strong communication support in English (written & verbal) to reduce CEO workload.
• Improved executive workflow efficiency by establishing structured communication and reporting systems.
• Enhanced administrative performance through streamlined operations and improved vendor and team coordination.

Admin Manager & Office Manager - BariQ Company – Mange IRR Group

• Manage corporate purchasing, procurement activities, vendor relations, and contract execution.
• Oversee security, maintenance, utilities, transportation, and daily operational support services.
• Maintain hygiene standards, track expenses, and implement cost-control practices.
• Prepare reports, manage petty cash, handle visitors support, and maintain organized filing systems.
• Increased operational efficiency through improved procurement procedures and resource allocation.
• Strengthened facility management performance by enhancing maintenance and service coordination.

Senior Admin Coordinator - Raya Company - Egypt

(2008-06 - 2016-01)

• Handle personnel administration, operational needs, requisitions, and termination processing.
• Manage Oracle system tasks including item definitions, requisitions, and pricing updates.
• Oversee petty cash, vacations, overtime, and administrative purchasing activities.
• Ensure accurate order management through Nokia Online system.
• Enhanced data accuracy and operational workflow across administrative systems.
• Supported branch operations through effective problem-solving and administrative oversight.

Executive Office Manager - Raya Company - Egypt

• Coordinate daily office operations, manage executive schedules, appointments, and internal communications.
• Prepare reports, presentations, and executive documentation.
• Oversee travel arrangements, procurement tasks, and expense reporting.
• Supervise administrative teams and manage confidential correspondence.
• Developed a reliable executive support framework enabling smoother communication and operations.
• Strengthened organizational efficiency through accurate documentation and structured processes.

Marketing & Designer - Handmade Papers - El Nafeza Institution - Egypt

(2007-08 - 2008-05)

• Designed handmade paper products and supported creative production processes.
• Assisted in preparing promotional materials and contributed to marketing activities.
• Supported administrative tasks related to inventory, production, and customer requests.
• Contributed to enhancing product quality and overall creative output.
• Supported the development of promotional materials that improved product visibility.

Bachelor of Specific Education - Arts Education - Cairo University (2007)