Cathrine Stone
Executive Assistant and Operations Professional
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About
Highly organised and commercially aware Executive Assistant and Operations professional with extensive experience supporting CEO/founders and senior leadership teams within fast-paced and regulated environments. Experienced managing business operations, board coordination, travel arrangements, reporting, HR administration, finance support, and executive-level organisation with discretion and professionalism. Renowned for being proactive, adaptable, and calm under pressure, with a collaborative approach and the ability to manage multiple priorities across both business and private support functions.
Thrives within a dynamic environment with the skill to adapt to fluctuating targets.
Experience
Head of Operations & Executive Support - Inspire Legal Group Limited
(2023-05 - 2026-04)
- Working closely with the CEO/founder on operational planning, reporting, and performance monitoring across the business
- Producing regular management reports and coordinated information for board-level review
- Overseeing finance staff and processes
- Managing staff and wider team to ensure daily productivity
- Managing internal processes, ensuring documentation and records remained accurate, compliant, and up to date
- Overseeing onboarding and HR administration processes, including recruitment coordination and employee documentation
- Overseeing client care process and outcomes
- Maintaining strong communication across departments to ensure deadlines and business priorities were met
- Supporting process improvements to improve organisation, reporting accuracy, and operational efficiency
Executive Assistant to CEO - Inspire Legal Group Limited
(2022-07 - 2023-04)
- Providing high-level administrative and operational support to the CEO/founder in a fast paced, regulated environment
- Managing diary coordination, inbox management, meetings, and travel arrangements
- Coordinating in person and virtual board meetings
- Preparing board packs, reports, and corporate documentation with strong attention to detail and accuracy
- Expenses and finance administration
- Producing board meeting minutes and managing deadlines on task follow ups
- Maintaining compliance records, company policies, and insurance documentation
- Coordinating information across teams to support reporting deadlines and operational requirements
- Supporting remote collaboration through Microsoft Teams, Outlook, and SharePoint systems
Administrative & Operations Roles - Various Organisations
(2013 - 2022)
Delivering administration, finance support, and operational coordination across corporate, charity, and retail sectors
- Maintaining accurate records, invoices, and supporting payroll and financial reconciliation tasks
- Assisting leadership teams with reporting, document management, and operational organisation
- Ensuring information and documentation remained accurate, complete, and easy to access
- Supporting busy teams while managing competing priorities and deadlines effectively
Volunteer Coordinator - The Mill Community Centre
Visitor Assistant - Cutty Sark / Maritime Museum
Studio Manager - Little Venice Pilates
Gallery Assistant - Two Temple Place
Treasury Administrator & Purchase Ledger Supervisor - RDF Media
Accounts Payable Clerk - Micro Warehouse
Education
GCSEs - Maths and English A Level - Film Studies The Arts Past and Present - Open University
