HR Administration Assistant - London Processing Centre
(2023-01)
Main roles
- Supporting the main Client Mitsu Limited and Co with its multiple business divisions across the Europe, Middle East and Africa region.
- Working in a fast paced, high volume process environment updating databases, Recruitment/onboarding administration.
- Update, manage and communicate entertainment venues/bookings
- Submission of all HR related accounting request
- Conducting tasks in a discreet and confidential manner
- Following instructions, rules and procedures to ensure compliance
Care Assistant - Hollymead Cottage
(2019-01 - 2023-12)
Care Assistant - Brook Care Home
(2017-01 - 2018-12)
Office Manager/HR Assistant - Global Maritime
(2011-02 - 2017-12)
Office Management roles
- Prepared correspondences and managed filing on behalf of the Directors
- Supported the Directors with minute taking during meetings and circulating actions as appropriate
- Ensured provision of general administrative support to other departments as required
- Managed office facilities including liaison with the building managers and external suppliers
- Ensured all staff are inducted to the Fire evacuation procedure
- Organisation of the building and office furniture requirements
- Logging all calls re faults & problems with building to the Facilities manager
- Petty cash: maintaining records and balance
- DSE requirements
- PAT Testing
- Tenants Meetings
- Arranging travel arrangements for senior members of staff
- Preparing staff expenses
HR Assistant - Global Maritime
(2010-01 - 2011-01)
HR Assistant roles (from 2010):
- General HR administration including preparing correspondences, employee references and employee benefit applications
- Co-ordination of the annual appraisal process
- Responsible for all administration in relation to work permits, visa applications
- Responsible for maintaining all online training/HR databases
- Responsible of all data entering for the HR database.
- In conjunction with the appropriate line manager setting up and manage the induction process for all new employees making sure that all relevant departments are notified accordingly and provided with information, conducting induction presentations with new employees and managing the induction checklist process
- Responsible for the arrangement of all employee medicals and offshore survival courses, and any resulting administration including maintaining updating records.
- Responsible for maintaining all staff annual leave records
- Managed all employee benefits & liaison with external providers
- Preparing payroll for 50 employees
- Assisting the HR Manager with recruitment, screening CV's, interviews, sending regret letters and updating the Organisational Chart
- Managing and arranging events with the Staff Social Fund
Senior Administrator - Global Maritime
(2008-01 - 2011-01)
- Ensuring a professional appearance of the reception area and reception staff
- Provide administration support to all Directors and staff when required
- Fire warden
- Administration of Office & Facilities Management requirements
- Confidential PA to Managing Director
Office Administrator - Global Maritime
(2005-01 - 2008-12)
- Processing employee & subcontractor's timesheets into our accounting package
- Completing staff expenses
- Preparing company invoices for issue to clients.
- Document control, logging incoming client document data
- Marketing preparation
- Petty cash
- Liaising with a travel company to organise flights & hotels for staff and clients
Receptionist - Global Maritime
(2001-02 - 2005-12)
- Answering all incoming calls via the switchboard and directing clients to colleagues courteously and efficiently
- Scanning, photocopying, printing and filing
- Managing taxi & courier accounts
- Logging & stamping of incoming post
- Responsible for all incoming/outgoing post
- Providing refreshments/sandwiches for meetings
- Responsible for kitchen supplies & cleanliness
- Control the purchase ordering for all stationary and kitchen supplies
Office Junior - Cunningtons Solicitors
(2000-01 - 2001-12)
Receptionist - Brook Air Ltd
(1999-01 - 2000-12)
