Kim Hutton

Highly organised, creative and proactive Office Manager, Personal Assistant and FF&E Designer within the high-end interior design industry, working on projects for VIP clients. Skilled in procurement, logistics coordination, budget tracking, supplier management, and office operations, with a proven ability to streamline processes and ensure the smooth running of day-to-day business activities. Currently, I play a pivotal role in ensuring the successful delivery of luxury projects while maintaining the smooth operation of the business.

Known for my attention to detail, collaborative approach, and ability to balance creative and operational priorities, I thrive in fast-paced environments where creativity, organisation, and client experience are equally important.

Office Manager & Personal Assistant at Matthew Trustam Design Ltd (2021-06 – Present)

• Manage daily office operations, ensuring efficiency across all business functions. Including but not limited to; ordering stationery, managing office utilities, paying invoices, petty cash and answering phone calls.
• Provide comprehensive personal and executive support to company Directors.
• Coordinate diaries, travel arrangements, meetings, and schedules.
• Oversee FF&E procurement processes from specification through to delivery.
• Track project budgets and expenditure to ensure financial accuracy and cost control.
• Coordinate worldwide logistics, shipping, warehousing and documentation.
• Develop and improve administrative procedures and operational systems.
• Maintain accurate records, contracts, and procurement databases.
• Coordinate with suppliers, manufacturers, and contractors to ensure timely project delivery.
• Prepare project estimates, invoices and reconciliation.
• Proofread & edit final drafts of client-facing estimates and presentations.

Senior Renewals Coordinator at APW Property (2013-10 – 2021-06)

• Negotiate and prepare tenancy renewal agreements, ensuring compliance with company procedures and legislation.
• Coordinate property check-outs and liaise with tenants, landlords, and property managers to ensure a seamless process.
• Produce property marketing materials, including window cards and property particulars.
• Prepare and report weekly business performance figures and renewal statistics.
• Manage petty cash and maintain accurate financial records.
• Order office supplies and stationery, ensuring efficient office operations.