Lead Document Controller Topsides Package - Total - Moho Project, South Korea
(2013-09 - 2015-02)
- Responsible for the input of all drawings into document control database, Prodom.
- Filing, retrieving and transmitting documents to and from Hyundai Heavy Industries for the Topsides Package based in South Korea.
Project Manager / Business Analyst - Operations Document Management System - TOTAL TEP UK
(2010-10 - 2012-02)
- Develop SOW and project plan to modify the existing Doc UK EDRMS system to introduce a single coherent document management system without duplications and silos, cleaning up all Legacy and Archived data.
- Carryout analysis on system with a view to improving the structure and functionality.
- Define new structure and functionality. Carry out Workshops to gain feedback & validation of proposals. Produce the Functional Design Specification, Implementation & Migration plan.
LEAD DOCUMENT CONTROLLER & EDMS SYSTEM SPECIALIST - TOTAL SA - USAN DEEPWATER DEVELOPMENT PROJECT
(2005-07 - 2010-01)
- Implements and executes the Document Management strategy in support of the scope of work performed and the specific Project needs and goals.
- Accountable for ensuring implementation and compliance with Project Policies and Processes.
- Accountable for success of the Document Management activities and deliverables in accordance with agreed schedules, milestones and cost, focused at aiding project goals and objectives.
- Effective management of Document Management activities that ensure delivery of cost-effective services to the agreed scope of work.
- Responsible for the development of Document Management processes and procedures.
- Ensures the establishment, maintenance and usage of Document Management processes, systems and tools.
- Operational prioritization. Distribution Management.
- Understand limitations of system to adopt necessary changes to work practices and works with the database administrators to improve the service.
- Set the satisfaction criteria for process and the standards for the team.
- Execute work in a manner that Archives contractual objectives for Document Management scope of work.
- Communicate/liaison with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issues relating to documentation.
- Contribute to the development and training of document management personnel.
DOCUMENT CONTROLLER MANAGER - SAIPEM
(2004-09 - 2005-05)
Under broad direction, oversees and performs the full range of activities with associated with document management work on the Project. Coordinates execution of the document management plan incorporating contractual requirements of the assigned Project. Guides and supervises personnel in the setup and execution of document management processes and systems.
Collaborates within the department, interface functions, and the Client and customer, to ensure work processes are aligned with corporate processes and contractual requirements. Ensure document management deliverables are understood and delivered. Job role is responsible for measurable assets such as budgets, equipment, and staffing.
DOCUMENT CONTROL TEAM LEADER - SINGLEBUOY MOORINGS
(2002-03 - 2007-12)
- Responsible for producing a Functional Design Specifications for three Electronic Document Management systems: Engineering Electronic Document Management (e-DMS), Vendor Electronic Document Management (e-CDR), Project Electronic Correspondence and Action Tracking (e-CATS).
- Responsible for co-ordinating with other sister companies in Houston and Holland to produce test plans.
- Organise the test teams, implement & train all Users in SBM Monaco, Houston and Holland.
- Provide daily help (hotline) and support to all Users of the new system.
- Manage day-to-day activities for the Vendor Document Control department.
- Update department – operating procedures.
- Identify training requirements of department.
- Train new document control personnel on the document control processes and procedures.
- Notify line manager of any requirements that would improve the efficiency of the department.
- Responsible for Document Controllers annual employee appraisals.
- Responsible for bringing Engineering and Vendor, Document Control functions together, making one function using the same systems, throughout.
- Consultant to the Technical Services supervisor.
Data Control Team Leader - Kvaerner Oilfield Products Ltd - Aberdeen
(2001-08 - 2002-02)
- Manage three local data control departments.
- Manage one remote data control department.
- Create budgets for data control departments in the UK.
- Identify training requirements of department.
- Compile monthly statistical reports.
- Update department – operating procedures.
- Train new data control personnel on the data control processes and procedures.
- Set-up and implement a training program for all of engineering on the E-IMS processes for data control.
- Notify line manager of any requirements that would improve the efficiency of the department.
- Carryout annual employee appraisals and pay reviews.
- Manage activities within the Data Control Departments on the KOPL UK sites.
- Ensure all documentation and software activities within the Data Control Departments comply with IMS 60 Data Control.
- Ensure all activities are carried out in a safe and effective manner to produce documentation and other media requests on time.
- Maintain all project documentation and media masters within the department in a suitable and controlled manner to allow long-term support of these projects.
- Report anomalies regarding procedures, equipment or manpower to immediate Line Manager.
- Ensure documentation is transferred efficiently between data control departments and clients.
- Maintain the company's archives to allow easy access when required and disposal control.
- Ensure employees within the department are trained to fulfil all requirements requested.
- To keep the department up to date with technology to allow the department to process requests efficiently.
Document Control Manager - Deutag Project Office - Aberdeen
(2001-04 - 2001-08)
- Produce Functional Design Specification for the Electronic Document Management system.
- Write procedures for the Document Control department.
- Implement and train new personnel on the new system, processes and procedures.
- Ensure all registers and filing systems are set-up.
- Supervise the maintenance of all ongoing projects documentation within the department in a suitable and auditable manner to allow long-term support for these projects.
- Supervise Document Controllers by allocating tasks and monitoring their performance.
- Ensure that no unsafe practices are undertaken within the department.
Senior Document Controller / Technical Assistant - Stolt Offshore Limited - Aberdeen, UK
(1997-10 - 2001-04)
- Control, direct, co-ordinate, monitor, guide and partake in the day to day running of the document control department to Corporate, Regional and Project activities in accordance with departmental procedures.
- Provide feedback as to the effectiveness of the Document control system and its processes.
- Ensure that agreed requirements for the format and handover of documents are documented, issued and applied.
- Carry out Internal documentation audits on all ships in the UK waters.
- Responsible for the supervision of all trainee HSEQ assistants.
- Allocating tasks and monitoring performance.
- Induction training of all new personnel to the companies document control structure and processes for Corporate, Regional & Project personnel.
- Circulation of Corporate and Regional documents for review and approval.
- Allocation, control of numbering and formatting of all standard company forms.
- Allocation and control of numbering of all Corporate and Regional documents.
- Ensure each new revision of documents is correctly distributed.
- Ensure document transmittals have been verified and receipts have been acknowledged.
- Issue reminder memo for non return of transmittals.
- Supply electronic tracking registers on a weekly basis.
- Preparations of document electronic databases to ensure all current revisions are available electronically to all onshore personnel.
- Provide assistance support and knowledge in the completion of documentation requests, searches etc for Onshore, Offshore & Third Parties.
- Maintain registers for vessel documentation.
- Maintain records of statutory certification for all ships & survey vessels.
- Maintain databases for certification renewal.
- Control amendment status of current legislation.
- Control and distribute safety notices, bulletins & flashes.
- Establish and Maintain Risk Assessment documentation register and database.
- Record all UK Accident Incidents into database.
- Distribute as required.
- Produce analytical reports weekly/monthly and as requested.
- Administration of the UK non-conformance registers.
- Ensuring timely closeouts.
