Urvashi Dey

Dedicated -Focused secretarial professional offering significant experience in self-directed positions Requiring. Effective support and administrative abilities, proven interpersonal, Communications and multitasking. Demonstrated administrative expertise in supply, file management and storage, phone and personal reception, Coordination and maintenance of corporate departments, handling the HR walk-in interviews, and travel booking, hotel booking, visa arrangements.

Provided support to VP, and several directors by conducting calendar management, meeting coordination, travel arrangements, scheduling for internal and external staff training, mail processing, attendance and vacation. Schedule management, correspondence. Possess technical proficiency in operating multilane phone systems, copiers, fax machines, computers and Software including MS office, and word perfect, working on excel, power point.

Admin executive - Cybage software pvt ltd - Pune

(2002-03 - 2006-06)

Worked as Support staff Understanding Clients visiting the company helping them with there travel and hotel booking. Maintaining database of the candidates who would be joining the company and taking there confirmation For joining coordinating with HR and Admin. Handling Customers Queries got chance in working in different departments.Taking care of CEO appointments and travel booking.

Executive secretary to the CEO &Chairman - Zensar Technologies - Kharadi Pune

(2006-07 - 2008-08)

Handling his calendar fixing up his schedule managing his calendar in his absents. Managing his Travel completely and his stay. Maintaining PPT for his presentation coordinating with marcom who deals with his conferences. Handle his Accounts related work. In short coordinating with all of them in his absence. Worked in HR in recruitments handling the joining process Taking care of the accommodation for the new jonnies. Taking them through the induction process. Working with Zensar Technologies in Corporate HR. Handling the entire Joining Process Taking care of accommodation. Making weekly report Sending welcoming mails to the joinee and list of documents.

Giving

Induction for the Joinees

Executive Assistant to MD - Demag cranes & Components - Pune

(2008-08 - 2009-06)

Roles & Responsibilities providing secretarial support in the following areas;

• Calendar updates, arrange meetings & appointments managing the daily schedule including of Visitor Independent correspondence both internal & external
• Follow up of the work Travel management (co-ordinate with the travel desk for visa /air tickets /hotel and to make sure Everything is order)Any other Day to Day coordination required for the team Reverting the mails and preparing the reports Filing and maintenance of confidential information.
• Follow up on monthly reports with all the departments’ heads, Planning & sourcing necessary information other parties for upcoming schedules/meetings
• Organizing conference calls, VC.

secretary to CEO - Seforge Pvt Ltd

(2009-06 - 2010-11)

• Handling calendar fixing up meetings in MD absence.
• Managing his Travel completely and his stay.
• Handle his Accounts related work.
• Internal & External office coordination.
• Asking for Reports from the seniors which were required before the board Meetings.
• Confirming Conference meeting rooms.
• Arranging for Guest Stays , Lunches, Dinners.
• Taking care of expense bills, credit card bills, travel reimbursement.
• Paying the annual magazines subscriptions fees.
• Taking care of admin related work.
• Visa & FRRO for foreign guest coming to visit the company.
• Booking on line tickets trying to get a good rate from the travel agent.

Secretary to MD & Administration & HR - FEV INDIA Pvt ltd.

(2009-11 - 2012)

• Responsible for preparation and generation of Offer –letters & Appointment letters, etc.
• Ensure that all the details of the employee are entered in the Personal file as soon as he /she join the organization.
• Ensure the employment code is generated and handed over to the employee as soon as he/she joins.
• House-keeping Maintenance, Canteen Maintenance and overall general administration of the Company.
• Maintenance of Personnel Employee Files.
• Managing employee ID Cards, Insurance and Medi-Claim policies.
• Preparing day-to-day, weekly and monthly reports and MIS for all the processes and processors.
• Attendance Management System and maintaining leave cards, leave applications.
• Disciplinary actions and Counseling on absenteeism.
• Welfare measures, Health, Hygiene and Safety.
• Recruitment through Manpower Agencies, Consultants, etc.
• Manage Employment Referral Checks.
• Manage details related to employment verification and medical checks.
• Monthly payroll processing.
• Ensure final settlement of all exit cases.
• Celebration of special occasions of employees like Birthdays, Anniversaries, etc.
• Manage the process of employee query handling and resolution.
• Organizing special events and campaigns for employees.

Secretary and Admin executive - Peninsula Land Pvt Ltd

(2012 - 2013-09)

• Handling sir’s calendar fixing up meetings in his absence.
• Managing his Travel completely and his stay.
• Handle his Accounts related work.
• Internal & External office coordination.
• Asking for Reports from the seniors which were required before the board Meetings.
• Confirming Conference meeting rooms.
• Arranging for Guest Stays , Lunches, Dinners.
• Taking care of expense bills, credit card bills, travel reimbursement.
• Paying the annual magazines subscriptions fees.
• Taking care of admin related work.
• Visa & FRRO for foreign guest coming to visit the company.
• Booking on line tickets trying to get a good rate from the travel agent.
• Vendor management , negotiating and getting the best possible rates with hotels , travel booking . Housekeeping material , hotels etc .

Coordination Manager Assisting for the CMD office - Deepak Fertilizers & Petrochemicals Corp Ltd

(2013-09 - 2019-06)

• Cost reduction : International flights/visas
• Package tours.
• Hotel Accommodation/Matrix/Calling card
• Credit cards/ Administrative costs
• Efficiency & Timeliness: Providing secretarial assistance to CMD's office with utmost secrecy.
• Assist , VP, AGM coordination.
• Send communication to key business associates.
• Screen and direct all calls - from Bankers, Govt. offices, investors
• Updation of all business records especially scanning of visiting cards and updation of various CMD lists for easy accessibility for all business related issues
• Organize files, maintain records of …. NFAs, RTGS in line with DOA
• Take care of formalities of applying for renewal of passport on tatkal basis
• Ensure - housekeeping, meeting rooms; working lunch etc.
• Support to AVP Coordination -Updation of stretch initiatives tracker on a weekly basis, compiling reports and calendar requests
• Support to STL Consultant & Head Corp Affairs [West] - flights/ hotel booking, compiling reports, preparing expense statements etc
• Assist Director IsFon for all official functions such as Yellow Ribbon, business meetings etc.

EA to MD - ABIL Infrastructure I Real Estate I Hospitality

(2019-06 - 2020-07)

Admin work managing and supervising employees, implementing new procedures, supervising expenditures and generally ensuring smooth functioning of the organization.

• Arranging for Guest Stays , Lunches, Dinners.
• Taking care of expense bills, credit card bills, travel reimbursement.
• Paying the annual magazines subscriptions fees.
• Taking care of admin related work.
• Visa & FRRO for foreign guest coming to visit the company.
• Booking on line tickets trying to get a good rate from the travel agent.
• Vendor management, negotiating and getting the best possible rates with hotels, travel booking. Housekeeping material, hotels etc.

Panchshil Realty - Yerwada Pune

(2021-06 - 2022-06)

Maintaining files and updating records, making travel arrangements, conducting research, assisting with project management and handling correspondence. Implementing new procedures, supervising expenditures and generally ensuring smooth functioning of the organization.

• Arranging for Guest Stays , Lunches, Dinners.
• Taking care of expense bills, credit card bills, travel reimbursement.
• Vendor management, negotiating and getting the best possible rates with hotels, travel booking. Housekeeping material, hotels etc.
• Support to two dept Coordination Updation of stretch initiatives tracker on a weekly basis, compiling reports and calendar requests specialist & Assisting the Managing director - Citi Corp - Kharadi

(2022-06 - 2023-09)

• Taking care of day to day work calendar management, employee engagement, Interviews, coordination with internal department for reports, PPT before the management meetings, monthly project meetings, expats visits coordination arranging for meetings, office visit, internal meetings, IT arrangement, CSR activites, updating mandate training to the employees from time to time.
• Director travel , visas , hotel booking domestic , international.

family business

(2023)

After contract got over with citi in 2023 I immediately started working in our family business it’s football club to set it up. Since it’s running successfully my family said I can get back to my professional field that’s how I applied.

Schooling - St Helena's / Kendr