Esther Kwok

Perform receptionist duties, answering incoming calls, greeting visitors, and serving beverages, managing meeting rooms' schedules and coordinating meeting rooms' setup Offer full range of administrative support for office maintenances and repairs, office supplies' purchases, and office expenses payment process Back up the mailroom when there are staff activities, team buildings and events

Administrative Assistant / Officer - TMF Hong Kong Limited - Hong Kong

(2015-08 - 2026-01)

• Perform receptionist duties, answering incoming calls, greeting visitors, and serving beverages, managing meeting rooms' schedules and coordinating meeting rooms' setup
• Offer full range of administrative support for office maintenances and repairs, office supplies' purchases, and office expenses payment process
• Back up the mailroom when there are staff activities, team buildings and events

Administrative Assistant - Kennedys - Hong Kong

(2015-03 - 2015-06)

• Documents filing

Contract Clerk - Fire Services Department - Hong Kong

(2014-10 - 2014-12)

• Perform data entry
• Check documents

Contract Receptionist - Canvest Investment Group Limited - Hong Kong

(2014-05 - 2014-08)

• Perform receptionist's duties
• Help in providing support on daily administrative issues such as stationery ordering, office supply, and equipment maintenance, etc.
• Provide administrative support to a team of professionals on data input, copying & scanning

Receptionist - Global Fine Foods - Hong Kong

(2014-02 - 2014-03)

• Perform receptionist's duties
• Provide administrative support to Administration & SalesDept.

Office Support Assistant - Lloyd Michaux (Asia) Limited - Hong Kong

(2009-07 - 2013-03)

• Prepare Order forms & summaries for the clients
• Produce the day's transcript transcribed by the court reporter into different formats for international arbitrations and local judicial court hearings
• Publish the transcript in the form of a hardcopy booklet, link documents to the electronic transcript and synchronize the video with the text for US depositions
• Set-up audio equipment and laptops to facilitate real-time reporting services for local arbitrations and court hearings
• Prepare audio equipment and laptops for arbitrations overseas
• Arrange transportation, hotels, visa and travel insurance for Hong Kong and Dubai Office staff who hold different passports and depart from different cities
• Coordinate the uploads and downloads of files for the clients and staff overseas by emails
• Prepare cheques for office expense
• Keep inventory for office equipment and furniture
• Check transactions on credit card bank statements
• Keep record of petty cash

Assistant Merchandiser - Shure Hong Kong Ltd. - Hong Kong

(2007-07 - 2008-08)

• Perform receptionist's duties
• Provide administrative support to the staff from Shure Products Inc. in US during fair period
• Source parts for company's products from suppliers in HK
• Coordinate the production schedule between suppliers in China and assembly factories in HK

Administration & Production Assistant - MBI Hong Kong Ltd. (formerly Partney International Ltd.) - Hong Kong

(2005-12 - 2006-12)

• Provide administrative support to the two bosses from MBI International in France for customers' yearly selections in Hong Kong
• Handle the renovation projects for the Showroom
• Responsible for the yearly toys fair in Hong Kong specially sampling
• Perform administrative support in Shenzhen Representative Office such as purchase order issuing & renovation project

Administration Assistant - Partney International Ltd. - Hong Kong

(2002-06 - 2005-11)

• Coordinate Hong Kong Office & Shenzhen Representative Office renovation projects
• Perform office administrative duties such as office equipment maintenance, purchase, and inventory control of stationery
• Perform travel administrative duties such as air tickets arrangements, hotel bookings, local & overseas car rental and China visa applications
• Responsible for coordination of recruitment activities such as drafting advertisement & scheduling interviews for various department heads
• Provide technical support to end users within HK Office and remote sites
• Maintain operational data of ERP System
• Perform receptionist's duties

Contract Clerk - The Bank of East Asia, Limited - Hong Kong

(2000-12 - 2001-08)

• Provide clerical support to the MPF Administration Centre such as data entry

Administrative Clerk ~ Senior Administrative Clerk ~ Administrative Officer - The Long-Term Credit Bank of Japan, Ltd. Hong Kong Branch - Hong Kong

(1990-03 - 1999-06)

• Provide clerical & administrative support to General Affairs Department
• Perform full spectrum of office administration duties across one subsidiary (LTCB Asia Limited) and departments
• Participate in office relocation projects
• Administer daily office routines and office premises management
• Maintain inventory, source & purchase for office supplies, printed matters, stationeries, sundries & etc.
• Responsible for office facilities purchase and maintenance
• Responsible for maintenance / registry of office furniture and systems such as PABX (with IDD call accounting & voice mail), Burglary Alarm
• Back up receptionist when one of them is on leave
• Check invoices against records with building management, printing companies, courier companies, telecommunication (& IDD) service provider, stationery suppliers
• Handle record management requests and maintain updated inventory

Receptionist - The Long-Term Credit Bank of Japan, Ltd. Hong Kong Branch - Hong Kong

(1987-11 - 1990-02)

• Answer incoming calls & distribute accurate messages
• Receive & announce visitors to appropriate persons
• Process incoming & outgoing mail

Clerical Assistant - Sin Hua Trust , Savings & Commercial Bank, Ltd. - Hong Kong

(1980-08 - 1983-09)

• Provide counter service such as cash & cheques' withdrawals & deposits

GCE - O Level - Delia Memorial Matriculation Evening School (1981 - 1982)

Form 1 - 5 - Lam Woo Memorial Secondary School (1975 - 1980)