Wenxi Lin

Results-driven administrative professional skilled in HR operations and process optimization. Digitized 100+ personnel files, cutting retrieval time by 80%. Supported full-cycle recruitment, screening 500+ resumes and onboarding 25 new hires with 96% training satisfaction. Reduced administrative costs by 18% through strategic procurement and cost-control initiatives.

Administrative & HR Support Intern - Jademan Group Limited - Hong Kong

(2025-12 - 2026-06)

Enhanced HR operational efficiency and organizational compliance through systematic personnel file management, recruitment support, and cross-departmental coordination, directly supporting annual audits and campus logistics.

• Organized and digitized 100+ employee personnel files, establishing a tiered indexing system that reduced average document retrieval time from 15 minutes to 3 minutes.
• Assisted in screening 500+ resumes for administrative and teaching positions, supported initial interview scheduling and follow-up, and facilitated onboarding procedures for 25 new employees.
• Coordinated 8 new employee orientation and policy training sessions, achieving 96% satisfaction rate and increasing first-month retention rate to 90%.
• Managed office supplies procurement and inventory, reducing quarterly administrative costs by 18% through supplier comparison and bulk purchasing.
• Coordinated with property management to handle 40+ equipment repair and maintenance requests, implementing energy-saving initiatives that decreased quarterly water and electricity expenses by 12%.

Marketing & Administrative Support Intern - Yzone Culture Media Co., Limited - Hong Kong

(2024-06 - 2025-09)

Supported integrated marketing campaign execution and daily office administration, ensuring seamless project coordination and client service delivery within a fast-paced agency environment.

• Assisted account executives in coordinating 5+ integrated marketing campaigns across social, digital, and OOH media, ensuring all timelines and deliverables were tracked and met.
• Prepared client meeting materials, post-meeting summaries, and status reports, improving internal communication efficiency by approximately 20%.
• Organized and maintained digital libraries for creative assets, campaign reports, and vendor contracts, enabling 30% faster retrieval of materials for team use and client presentations.
• Processed PO requests and assisted in budget tracking for campaign expenditures, helping maintain cost accuracy within 5% of projections.
• Acted as a liaison between creative, media, and account teams to schedule internal reviews and resource planning sessions, reducing scheduling conflicts by 25%.
• Supported office administration including supply ordering, meeting room bookings, and onboarding of 2 new interns, contributing to smooth daily operations.

Bachelor of Arts - Advertising - Huaqiao University (2021-09 - 2024-06)