EXIM Shipping Document Administration (Import Specialist) at PT. Lautan Luas Tbk. (2015-05 – Present)
PT. Lautan Luas Tbk is one of the largest chemical distribution & manufacturer in Indonesia that have certification in AEO and Bounded Logistic Center. My Responsibility as EXIM Shipping Document Administration (Import Specialist) is perform several activities, such as:
- Compare prices, and delivery dates in order to determine the best bid among potential suppliers (especially for plastic, food, feed, coating, pharmacy area).
- Communicate and coordinate activities with all stakeholder (Forwarding agent, Airline cargo, and Supplier).
- Follow up shipment progress for outstanding PO & inform to related other unit.
- Prepare, checking and arrange the import / shipping documents base on Customs regulation, such as : Invoice, Packing List, Bill of Lading or Airwaybill.
- Coordinate with operational & sales department to make a product shipment plan and make sure the product is on time to deliver to their customer.
- Prepare cost allocation of freight's invoice for approval from relevant managers and liaise with accounting department to process any invoice are validated and paid in timely manner.
- Arrange the import order processing, organize the flow of finished good from oversea to Indonesia.
- Communicating with supplier and checking document for shipment preparation.
- Manage all importation workflows and processes on time, also under cost efficiency focus.
- Ensure the right products are delivered to the right location on time and at a good cost.
Purchasing Import Assistant at Ligo Group of Companies (2012-01 – 2015-04)
Ligo Groups is one of plastic industry in Indonesia. My Responsibility as Purchasing Import Assistant at Ligo Groups is perform several activities, such as:
- Handling day-to-day operation on import (raw materials, spareparts & machine) purchase activities.
- Researching potential vendors.
- Negotiate contract terms of agreement and pricing.
- Organize the payment of import duty and taxes with finance department.
- Responsible to organize the transportation / shipping of the imported goods.
- Communicate with the suppliers for price offers, order quantity & available stock.
- Checking the support documents of import: Invoice, Packing list, and Bill of Lading.
- Manage the import order processing, organize the flow of finished good and all its supporting documents from oversea to Indonesia.
- Handled overseas purchase transactions, prepare Purchase Order based on order received from Sales Department and check the completeness of information such as product specification, quantity, delivery and ensure that it is in accordance with customer's requirements.
- Maintain close communication and correspond with suppliers for confirmation order, monitoring the progress and track the status of shipment, delivery schedule and make sure that the goods are delivered as per the expected schedule.
- Maintain and update the purchase transaction records, status report and to ensure that accurate records such as invoices, PIB information, arrival date information are completed and updated accordingly.
