Rara Tan

Experienced Executive Assistant with 10+ years supporting C-level executives and Directors, specializing in executive coordination, confidential support, and project-based operations. Proven ability to manage complex schedules, executive-level communication, and project/tender coordination including timeline tracking and cross-functional alignment.

Secretary to Commissioner at Indonesia Commodity & Derivatives Exchange (ICDX) (2024-04 – Present)

Support coordination of executive-level initiatives and cross-functional activities, including progress tracking and follow-up

• Support coordination of executive-level initiatives and cross-functional activities, including progress tracking and follow-up
• Provide high-level executive and strategic support to the Commissioner
• Manage complex calendars, meetings, and priority scheduling
• Coordinate domestic & international travel, including visa and documentation
• Prepare meeting agendas, minutes (MoM), and follow up on action items
• Handle confidential correspondence and communication
• Liaise with internal departments and external stakeholders
• Manage expense reporting, petty cash, and administrative documentation

Personal Assistant & Secretary to Commissioner at PT Metalindo Teratai Putra | Metalindo Group (2020-10 – 2024-03)

Supported project and tender coordination, including documentation, scheduling, and stakeholder follow-up

• Supported project and tender coordination, including documentation, scheduling, and stakeholder follow-up
• Assisted project managers in coordinating schedules, tracking timelines, and ensuring project milestones were met
• Conducted research and prepared reports to support executive decision-making and project needs
• Supported budget tracking and reporting for operational and project-related activities
• Provided end-to-end executive and personal support to the Commissioner
• Managed schedules, appointments, and executive priorities
• Prepared reports, presentations, and executive correspondence
• Acted as liaison between executives, internal teams, and external parties

Personal Assistant to CEO at PT Michelindo Food International (BonChon Restaurant) | Metalindo Group (2017-12 – 2020-09)

Supported the CEO in daily operations, executive coordination, and priority management

• Supported the CEO in daily operations, executive coordination, and priority management
• Managed business and personal calendars, meetings, and travel arrangements
• Prepared reports, presentations, and business correspondence
• Coordinated with internal teams and external stakeholders
• Handled confidential communication and executive documentation
• Assisted in business and personal-related tasks as required

Supervisor General Affairs and Procurement at PT MNC Life Assurance (MNC Group) (2017-01 – 2017-12)

Supervised General Affairs and Procurement operations

• Supervised General Affairs and Procurement operations
• Managed vendor coordination, contracts, and office operations
• Monitored asset management and office facilities
• Prepared reports and supported operational efficiency
• Assisted recruitment and administrative processes

Secretary - Promotion and Activation Department at Femina Group | PT Aspirasi Pemuda (2012-06 – 2017-01)

Provided administrative and secretarial support to division management

• Provided administrative and secretarial support to division management
• Managed schedules, meetings, and minutes of meeting (MoM)
• Coordinated events, vendors, and operational activities
• Prepared reports, presentations, and documentation
• Supported recruitment and administrative processes

Secretary Project & Administrative Roles at Various Organizations (2007 – 2012)

Earlier Career in secretarial and administrative positions

• Supported sales administration, client coordination, and documentation
• Prepared proposals, invoices, and tender-related documents
• Assisted in project/tender coordination for BUMN and government clients, including documentation and stakeholder communication

Bachelor of Communication in Public Relations – Mercu Buana University (2012)

Diploma in Tourism (D3) – Universitas Indonesia (2006)