Arya Anand

Proven Administrative Specialist with a track record of enhancing office operations and vendor relations at KELLOGG BROWN & ROOT. Skilled in Office and Contracts Management, adept at leading facilities compliance and optimizing operational efficiencies. Demonstrates exceptional organizational abilities and a commitment to maintaining high standards of service, achieving significant improvements in office management.

Administrative Specialist at KELLOGG BROWN & ROOT (Feb 2023 – Present)

• Build, own and maintain key relationships with building management, Vendors & employee stakeholders
• Be the first point of contact for any maintenance-based request from employees or building managers, tracking all activity from submission to completion, ensuring all involved in each request are kept fully informed.
• Ensure the lunch events and daily snacks/beverages are coordinated and always in place and fully stocked
• Closely manage the office space, tidy desks, keeping all rubbish clear from the office floor, ensuring the office is always clean, tidy and presentable.
• Ensure Health & Safety is adhered too in the office, reporting any risks to the HSSE Manager
• Responsible for coordinating, scheduling, and overseeing activities of contractors executing facilities/operational services.
• Ensures facilities are operated and maintained in compliance with established policies and procedures.
• Organize and manage in-office events, meetings, and employee activities, ensuring all logistical arrangements are handled smoothly.
• Petty cash management - Manage expenses and bill submission.
• Manage CCTV operations and the control room with the security team.
• Maintain records of compliance certifications.
• Monitor the issuance and management of employee ID cards and visitor passes.
• Handle contracts, agreements, and relationships with external service providers. Ensure timely and cost-effective procurement of office supplies and services.
• Manage all travel-related arrangements for senior management including booking transportation and handling airport transfers.
• Ensure timely processing of office-related invoices, including utility bills (power, water, DG), courier services, and cleaning services.
• Ensure periodically fire marshal and safety trainings of employees volunteering
• Managing office supplies stock and placing orders.
• Answer queries from employees and vendors, and prepare reports and presentations with statistical data, as assigned.
• Acting as the administrative point of contact between the employees and internal/external vendors.
• Arrange travel and accommodations
• Coordinating all logistical arrangements involved in relocating new hires
• Access Management

Admin Executive at Commvault (2022-10 – 2023-02)

SENIOR ADMIN EXECUTIVE at Vodafone Idea Ltd. (2020-02 – 2022-09)

• Managing events and Vendors
• Processing invoices and documentation to support each activity
• Coordinating with IT for workstation set up
• Repair and maintenance activities.
• Managing Office Lunches.
• Managing office supplies stock and placing orders
• Prepare reports and presentations with statistical data
• Acting as the administrative point of contact between the executives and internal/external vendors.
• Arrange travel and accommodations
• Providing relocation information to new hires and employees relocating upon transfer
• Coordinating all logistical arrangements involved in relocating new hires
• Processing invoices and documentation to support each relocation
• Ensuring that relocation arrangements have been made in the most economical manner and the move is smooth for both the employee and hiring department.
• Repair and maintenance activities

POST GRADUATE DIPLOMA IN MANAGEMENT in Management – Indian Institute Of Business Management (2019-08 – 2019-08)

Bachelor of Technology in Computer Science – Sunrise University (2015-08 – 2015-08)