Gauri Vaidya

Project Manager with 6+ years of experience driving cross-functional project delivery, process transformation, and large-scale marketing operations in SaaS environments. Expert in workflow automation, process standardization, and project planning using tools like Asana, enabling scalable systems and operational efficiency. Proven track record of owning end-to-end delivery of high-impact programs (Breakthrough, Empowered, Inspire), managing 200+ quarterly requests, and building structured intake systems, SOPs, and templates to streamline execution and reduce operational friction.

Recognized for strengthening stakeholder alignment by acting as a central decision-making bridge resolving cross-team dependencies, managing last-minute changes, and improving delivery efficiency across concurrent projects and global teams. Delivered measurable impact through process optimization and system building, enhancing team productivity, execution consistency, and contributing to business growth and successful program outcomes.

Project Manager - Marketing Operations at 6Sense Insights India Pvt. Ltd. (2022-04 – Present)

• Establishing standardized operating frameworks by designing SOPs, templates, and structured workflows to drive consistency across marketing operations
• Streamlining request intake and workflow automation using Asana (forms, rules, dependencies), ensuring efficient handling and visibility of high-volume requests
• Governing end-to-end delivery of marketing and event initiatives, aligning cross-functional teams to ensure seamless execution
• Overseeing project prioritization, resource allocation, and delivery timelines, ensuring optimal utilization and on-time outcomes across concurrent initiatives
• Built and implemented structured workflows enhancing process governance and execution reliability across marketing programs
• Designed and implemented a centralized Asana-based intake and workflow system with SLAs, SOPs, and automated routing, streamlining 200+ quarterly marketing requests, enhancing visibility and prioritization, and reducing manual follow-ups, saving ~1 week of effort per quarter
• Developed and deployed standardized, self-serve project templates in Asana with pre-configured workflows, rules, and structures, eliminating manual setup dependency, saving 2–4 hours per project (~28+ hours annually), and significantly improving scalability and team efficiency
• Proactively managed a critical late-night campaign escalation, orchestrating cross-functional coordination and stakeholder communication to resolve a sync issue, ensuring a timely, error-free launch (~4 AM), mitigating risk and safeguarding team productivity
• Demonstrated strong ownership and self-leadership by independently managing deliverables and driving continuity of operations during periods of limited managerial oversight, ensuring consistent performance despite multiple leadership transitions
• Automated intake and tracking systems, improving operational visibility and reducing manual intervention
• Delivered multiple flagship programs and large-scale events annually, achieving execution quality and stakeholder alignment
• Drove measurable gains in team efficiency and delivery throughput through improved planning and workload management

Head Office Coordinator – Projects at KKE Wash Systems Pvt. Ltd. (2018-06 – 2020-06)

• Delivered 10+ national and international projects (tenders), ensuring on-time, within-scope execution through effective timeline management and cross-functional coordination
• Streamlined operations by standardizing processes, documentation, and workflows, improving execution efficiency and minimizing communication gaps
• Led development of end-to-end product documentation (SOPs, maintenance manuals, and user guides) for a new vehicle washing system, enabling smoother launch, improving sales enablement, and reducing dependency on technical teams through standardized knowledge resources
• Acted as a key liaison between clients, sales, and internal teams, contributing to 15+ client acquisitions and supporting ~25% revenue growth through effective coordination and lead management
• Cultivated and managed key international distributor relationships (Middle East) across pre- and post-sales lifecycle, enabling deal closures (₹15L–₹1.5Cr), enhancing customer experience, and driving repeat business through proactive communication and coordinated support

Intern – Vendor & Procurement Operations at Ecozen Solutions (2021-06 – 2021-08)

• Supported vendor sourcing, onboarding, and procurement operations, strengthening supplier network, improving vendor availability, ensuring seamless coordination, documentation, and communication with vendors & internal purchase teams
• Researched, qualified, and onboarded 50+ vendors through platforms like IndiaMART, Justdial, and TradeIndia, strengthening the supplier network, improving vendor availability, and enabling more competitive sourcing and pricing efficiencies

Event Coordinator (Volunteer) – Event Operations at TiE Nagpur (2018-03 – 2018-04)

• Coordinated and led a 10-member team to execute district and national-level events, overseeing task allocation, logistics, and on-site operations, ensuring seamless delivery through structured planning and effective team coordination
• Orchestrated operations for a 400+ attendee entrepreneurship conference, coordinating registrations, investor–startup matchmaking, and on-ground execution; ensured seamless delivery under tight timelines, earning recognition and a ₹10K award for outstanding contribution

MBA in Marketing – Indira Global Business School, Pune (2022)

BE in Electronics & Telecommunications – St. Vincent Pallotti College of Engineering, Nagpur (2018)