Julie Biju

Results-oriented HR & Administration professional with experience in recruitment, compliance, and business operations, aiming to contribute to organizational success through efficient people management and operational excellence.

Administration - HR Manager - Medlounges Wellness Centre- LumiereX Medicals UK Ltd - Idinjillam, Pathanamthitta

(2025-05)

• Manage end-to-end HR and administrative operations, ensuring smooth organizational functioning and compliance with company policies.
• Handle recruitment lifecycle activities including job vacancy postings on leading job portals, resume screening, candidate sourcing, HR interviews, shortlisting, and coordination of further interview rounds with management.
• Prepare and issue offer letters, appointment letters, employment contracts, and onboarding documentation for new hires
• Coordinate employee joining formalities, induction processes, personnel file management, and employee record maintenance.
• Manage attendance monitoring, leave administration, shift scheduling, payroll inputs, and salary processing coordination with the accounts department.
• Maintain employee databases, HR documentation, statutory records, and compliance-related employee files.
• Address employee queries, support grievance handling, and contribute to employee engagement and workplace communication initiatives
• Develop and implement HR processes related to recruitment, performance monitoring, employee discipline, and organizational policies
• Manage official email ID creation, employee ID card issuance, SIM card procurement and allocation, and other employee administrative requirements
• Coordinate internal meetings, management reviews, team discussions, and departmental arrangements, ensuring effective communication across teams.
• Plan and coordinate corporate events, exhibitions, conferences, and business meetings, including travel, accommodation, logistics, and team arrangements across multiple states
• Manage all statutory registrations, license renewals, regulatory approvals, and compliance documentation as per applicable healthcare and business regulations.
• Prepare and coordinate CDSCO (Central Drugs Standard Control Organization) documentation, submissions, registrations, and regulatory correspondence
• Liaise with regulatory authorities, legal consultants, vendors, and government departments to ensure timely approvals and compliance
• Maintain a structured document control system for licenses, registrations, certifications, approvals, renewals, and audit requirements.
• Ensure confidentiality, accuracy, and secure maintenance of organizational and regulatory records.
• Coordinate printing, branding, packaging, and promotional material requirements for company products and marketing activities.
• Oversee inventory management operations including stock monitoring, inventory reconciliation, product dispatch coordination, and material tracking
• Maintain inventory records, operational data, and business reports through Google Sheets and other digital tracking systems
• Coordinate product dispatches, logistics activities, vendor communications, and supply chain support functions.
• Prepare operational reports, maintain documentation records, and support management in administrative planning and decision-making
• Ensure successful execution of audits, inspections, registrations, certifications, and organizational compliance requirements with 100% documentation accuracy.

Junior Accountant - Souparnika Home Centre - Mavelikara, Alappuzha

(2022-11 - 2024-04)

• Adhered to strict confidentiality protocols regarding company's financial stability
• Handling daily expenses (Petty Cash)
• Payments made through Cheque, RTGS to distributors
• General ledger maintenance and software proficiency in Tally
• Attendance and Salary handling of employees
• Tax payments and ESIC work procedures

Program Co-ordinator - Riya Travels - Thiruvalla, Pathanamthitta

(2020-10 - 2022-10)

• Provided individual and group counseling to students and parents regarding overseas education opportunities
• Assisted students in preparing and submitting applications to international universities or colleges
• Organized and participated in educational fairs, seminars and workshops to promote international education opportunities
• Presented seminar topics in staff meeting on monthly basis
• Facilitated admission processes including document verification, application tracking and communication with admission department
• Assisted students for the preparation of necessary documents, visa application processes and guidance for financial arrangements
• Maintained accurate records of student interactions, applications and outcomes
• Prepared and submitted reports and summaries to management on working activities and achievements

Master of Business Administration - Human Resource - Indhira Gandhi National Open University (2023-06 - 2025-06)

Master of Commerce - Finance - Kerala University (2017-09 - 2019-11)