Kalpak Nirbhawane

Operations Professional with 17+ years of experience steering business operations, procurement coordination, vendor management, executive administration, and commercial compliance across large-scale EPC, infrastructure, and energy projects. Proven track record of managing multi-million-dollar project logistics, auditing high-volume financial disbursements, and optimizing cross-functional workflows. Highly skilled in digital collaboration tools, NetSuite ERP, Advanced Excel, and cloud-based reporting systems to drive seamless, independent operations in multi-location and remote environments.

Sr. Officer - Projects at SOPAN O&M COMPANY PVT LTD (2022-10 – Present)

• Partner with senior executives to oversee end-to-end commercial operations, procurement workflows, and site administration across multi-million-dollar EPC energy projects.
• Drive sourcing, vendor evaluation, contract negotiation, and purchase order (PO) management for 100+ suppliers; maintained 100% material availability with zero project downtime.
• Perform GRN matching, invoice verification, and supplier statement reconciliations; process ₹5+ Cr in monthly disbursements in full audit compliance.
• Utilize NetSuite ERP and Advanced Excel to maintain vendor databases, track real-time procurement metrics, and deliver executive MIS dashboards.
• ONGC – Borholla Gas Gathering Station (GGS), Assam | Senior Officer – Accounts & Admin (₹200+ Cr EPC Project)
• Indianoil Petronas Pvt Ltd (IPPL) | Senior Officer – Accounts & Admin (₹50+ Cr EPC – Air Heater & Cooling Tower)
• IOCL Refinery Expansion, Paradip, Odisha | Senior Officer – Accounts & Admin (EPC Project)

ADMIN MANAGER at KRUTIKA ENTERPRISES (2020-07 – 2022-10)

• Directed daily administrative, logistics, and field operations to ensure seamless project execution across civil and infrastructure sites.
• Managed supplier quotes, negotiated commercial terms, and coordinated material deliveries to achieve 100% on-time delivery from local vendors.
• Oversee site office operations, travel arrangements, team accommodations, attendance tracking, and payroll input processing for project teams.
• Audited incoming invoices against purchase orders and project budgets; standardized administrative reporting to enhance leadership visibility.
• Maharashtra Samruddhi Mahamarg (Package-11), Shirdi | Admin Manager (Civil Structure, Girder Installation)

Manager - Projects at DATTATRAY CONSTRUCTION (2012-10 – 2020-03)

• Managed combined administrative, accounts, and operational functions across multiple active construction sites.
• Processed vendor invoices, reconciled general ledgers, performed account reconciliations, and maintained 100% audit-ready financial records.
• Oversee job-site inventory requirements, purchase orders, material movements, and workforce logistics to eliminate operational bottlenecks.

Executive Administration at CITADEL ARCHITECTURAL SOLUTION PVT. LTD. (2011-09 – 2012-09)

Managed commercial proposals, executive calendars, client communications, and corporate travel arrangements.

Administration Officer at RNA CORP PVT. LTD. (2011-04 – 2011-08)

Directed daily office administration, employee attendance systems, travel logistics, and vendor management

Logistics Assistant at CMS TRAFFIC SYSTEM LTD. (2008-11 – 2011-04)

Managed site office administration, petty cash, travel bookings, and staff records alongside heavy equipment logistics and material dispatches.

Customer Service Agent (Ground Handling) at LIVEWEL AVIATION SERVICES PVT. LTD. (2006-11 – 2008-03)

Handled airport ground operations, passenger services, and flight documentation for international carriers.

HIGHER SECONDARY CERTIFICATE – S.I.E.S HIGH SCHOOL, STATE BOARD OF MAHARASHTRA (2005)

CERTIFIED COURSE IN INFORMATION TECHNOLOGY – COMPUTER STATION (2004)

SECONDARY SCHOOL CERTIFICATE – S.I.E.S HIGH SCHOOL, STATE BOARD OF MAHARASHTRA (2002)