Ketan Vala

I would like to be in a challenging position in a dynamic laboratory, where will be of value of my qualifications, skills & abilities. I will do my best in whatever I do.

Sales Person / Team Leader - EUREKA FORBS LTD.

(2006-11 - 2010-12)

This is my first job, I join in Eureka Forbs Ltd. it's largest direct selling company in world. I join as a sales person, I do my best effort and when I leave I am a Team Leader. I have 4 year Experience in this company.

Relationship Manager / Branch Head - FAIR WEALTH SEC. LTD.

(2010-12 - 2014-01)

I start my job in Fairwealth Securities Ltd. as a Relationship Manager and manage the office of Fairwealth Securities Ltd. for 3 year. (When I lived my post is Branch Head)

HR/ADMIN EXECUTIVE - K B MEHTA CONSTRUCTION P. LTD.

(2014-02 - 2018-12)

Now I do work with K. B. Mehta Construction Pvt. Ltd., as a HR/ADMIN EXECUTIVE (Play Multiple roll like Project Coordinator, Purchase Officer, B.O.Q. submission work, ETendering work, etc.) from Feb. 2014 to Dec. 2018. (ISO 9001:2015)

• Keeping Personnel Files of employees updated.
• Preparing and submission ESI, & PF Challan & return etc.
• Making purchase order for various items.
• Formulation of manpower chart (Organization chart) giving details of department information as when as required.
• Administer on-line purchasing systems bases on demand and maintain minimum stock level or products where required.
• Conduct research to find the best products and suppliers in terms of best value, delivery schedules and quality.
• Process payment and invoices.
• Liaise between suppliers, manufacturers, relevant internal departments and customers.
• Analyze market and delivery systems in order to assess present and future material availability.
• Develop and implement vendor registration process and keep record up-to date for future use.
• Prepare and process requisitions and purchase order for suppliers and follow-up till up to end.
• Build and maintain good relationships with new and existing suppliers.
• Work as a branch coordinator for new site or project.
• Define project requirements by identifying project milestones, phases and elements; forming a project team; establishing project budget etc.
• Resolve vendor or contractor grievances and claims against suppliers, keep contact files and use them as reference for the future use.
• Maintain records of goods ordered and received.
• Banking works like update payment sheets, payments through RTGS, NEFT IMPS etc.
• Make document & Completing Joining formalities of new employee's.
• Preparing & attend meetings with team to get best Achievement.
• Maintain Muster Roll, marking attendance & posting leaves & Salary etc.
• Other legal activities like consent with PF Office / ESIC Office.
• Managing suitable facility for company.
• Formatting of reports like MIS. (Management Information System)
• Security Department Management.
• Daily Camera recording Check.
• Arrange Travel, accommodations and process expense, Hotel booking, Train booking & Journey Planning for Employees or Management.

Assistant Manager of HR, Admin & Maintenance - VIAT INSTRUMENTS PVT. LTD. (UNIT-II)

(2018-12 - 2025-08)

Now I do work with Viat Instruments Pvt. Ltd. (Unit-II) (Electric Transformer Instruments Manufacturing unit) as an Assistant Manager of HR, Admin & Maintenance (Official Designation) (Also taken more responsibility in organization like Executive Assistant (EA), Project Coordinator, Event Management etc.), from Dec. 2018. (ISO Certified)

• Keeping Personnel Files of employees updated.
• Preparing and submission ESI, & PF Challan & return etc.
• Making purchase order for various items.
• Formulation of manpower chart (Organization chart) giving details of department information as when as required.
• Administer on-line purchasing systems bases on demand and maintain minimum stock level or products where required.
• Conduct research to find the best products and suppliers in terms of best value, delivery schedules and quality.
• Process payment and invoices.
• Liaise between suppliers, manufacturers, relevant internal departments and customers.
• Analyze market and delivery systems in order to assess present and future material availability.
• Develop and implement vendor registration process and keep record up-to date for future use.
• Prepare and process requisitions and purchase order for suppliers and follow-up till up to end.
• Build and maintain good relationships with new and existing suppliers.
• Work as a branch coordinator for new site or project.
• Define project requirements by identifying project milestones, phases and elements; forming a project team; establishing project budget etc.
• Resolve vendor or contractor grievances and claims against suppliers, keep contact files and use them as reference for the future use.
• Maintain records of goods ordered and received.
• Banking works like update payment sheets, payments through RTGS, NEFT IMPS etc.
• Bank account Opening of Employees.
• Answer employees queries about HR-related issues
• Assist payroll department by providing relevant employee information
• Exit formalities and other HR functions as & when required.
• Certification work i.e. ISO, R&D, document scanning etc.
• Handling of stationary printing, i.e. visiting card, letter head etc.
• Organize training schedule for employees or workers and assess training needs to apply and monitor training programs.
• Develop, Implementation and monitor overall HR policies, systems and procedures across the Organization and update it as when as required by the approvals of management.
• Arrangement of trainer from Consent Agency (Inside or Outside)
• Develop and implement of employee appraisal system and maintaining all records. (Information of Personal Profile)
• All Government Register Updated like bonus, leave, fine, accident etc.
• Mange Employees welfare activates.
• Overseeing exit interviews of employees.
• Maintaining all the shop-floor machineries health reports and updating on time to time.
• Maintaining of machineries breakdown report and repair it on time.
• Maintaining all the necessary records and legal documentation of factory or project which is required by the government. Like ventilation report, air pollution report, illumination (LUX) report etc.
• Coordinate with various department of company for rework or repair of machinery. (Different make)
• Doing all the activities from quotation to P.O. from my end.
• Maintaining a good and healthy relationship with suppliers
• Maintaining all building facility, Like water, Gas line, Water line, Cleaning, Scrap management, Overall plant/ factory management etc.
• Make a Fire Mock drill & Training in factory to aware all exit points to employees.
• Managing Monthly Employee's ESI Challan to Submission.
• Managing Monthly Employee's PF Challan to Submission.
• Managing Monthly Employee's PT Challan to Submission.
• Managing Monthly KPI & CAPA reports for Management.
• Preparation of MIS as per Management requirements.
• Maintained KPI data and providing to QC team.
• Completing of Various Forms like ESI, PF, LWF, Challans and Salary Sheets.
• Prepare documents for License/agreement with Labor Contractor.
• Documentation work of License with ESI, EPF and Labour Department authorities & Maintain relation with official delegate.
• Digital signature process and approvals.
• Manage all registered as required by Govt. for legal compliance of Local/national Labour law & implementation work.
• Managing any disputes/issues and addressing employee grievances.
• Manage GEM portal data & creation work for sales team.
• Prepare documentation for tendering work at GEM portal & other eProcurement portal.
• Make Vendor registration and relation development work for organization.
• After sales customer support and documentation work.
• Managing calendars and scheduling meetings, prepare MOM
• Organizing appointments and travel arrangements domestic and international including flight booking, accommodation etc.
• Preparing reports, Letter drafting, Minutes of Meeting, Correspondence, presentations, and documents as an when required
• Maintaining records and important files systematically (Physical and Electronic both)
• Handling emails, phone calls, and correspondence and timely responses
• Acting as a point of contact between executives and employees/clients
• Drafting professional communications
• Scheduling and organizing meetings, take minutes of meetings
• Preparing agendas and meeting materials as required
• Taking meeting minutes and tracking action items
• Coordinating with multiple departments and external partners
• Monitoring deadlines and follow-ups with relevant department
• Assisting in project management tasks
• Handling sensitive information confidentially
• Supporting decision-making with research and information gathering
• Managing executive priorities efficiently as per management guideline
• Resolving scheduling conflicts and take priorities meeting first
• Handling urgent requests as per situation
• Coordinating between departments to avoid delays
• Finding efficient ways to improve office operations

S.S.C. - GSEB

Production & Maintenance Technician - Production & Maintenance - Technical Exam. Board Govt. of Gujarat

Diploma - Civil Engineering - Gujarat University

CCC Computer Course - Computer Course - Gujarat

PGDHRM - Human Resource Management