Pankaj Gaikwad

A challenging and responsible job preferably in the field of Purchase and Administrative where personal ability will have valuable application

Executive Assistant / Personal Assistant to MD - HN Safal Infra Developers Pvt Ltd - Mumbai

(2024-02)

• Managing the executive's calendar, scheduling meetings, and handling travel arrangements
• Acting as a primary point of contact for internal and external stakeholders, managing emails and phone calls, and preparing correspondence.
• Assisting with special projects, events, and initiatives, often working closely with other departments and team members.
• Maintaining confidentiality of sensitive information and exercising discretion in all interactions.
• Prioritizing tasks to allow the executive to focus on high-priority work.
• Acting as an office manager, overseeing other clerical staff and managing office inventory.
• Supervise all Trust incoming/outgoing mail. Any other duties as may reasonably be required by the Director.
• Meet and greet visitors at all levels of seniority.
• Assist Director in researching and following up with action on matters which fall within the Director's responsibility – chasing responses, triggering follow-up action.
• Maintain records of Director's contacts. Screen calls, enquiries and requests, and deal with them when appropriate.
• Maintain Director's office systems, including data management and filing.
• Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary.
• Other duties, consistent with skills and experience, as directed by the MD.
• Managing all admin tasks of MD's home.

Personal Assistant to MD - Venktesh Investment & Trading Co Pvt. Ltd. & AVA Living LLP - Mumbai

(2020-10 - 2024-01)

• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Typing, formatting, and editing reports, documents, and presentations.
• Reporting to senior management and performing secretarial and administrative duties
• All Admin related task at MD's residence & Office
• Buying Vegetables and grocery online for MD's house.
• Ticketing booking
• Managing all admin tasks of home
• Co-ordinating different vendors whenever required for admin task
• Attending all calls
• Managing and supervising all maids, servant, cook & drive's
• Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary
• Manage Director's travel arrangements
• Maintain Director's office systems, including data management and filing.
• Maintain records of Director's contacts.
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Meet and greet visitors at all levels of seniority.
• Supervise all Trust incoming/outgoing mail.
• Any other duties as may reasonably be required by the Director.
• Salary distribution of all house staff & drive's.
• Assisting MD with personal holiday/events.
• Organizing MD's personal/family cars – insurance, MOT, servicing, repairs etc.
• Organizing medical/dental appointments.
• Purchasing various items for MD as and when required.
• Assisting with the organization of exhibitions and possibly attending if required.
• Provide cover when necessary for Reception duties- mainly absence report and incoming/outgoing post and Boardroom bookings.
• Mails reply & Drafting

Admin Cum Co-ordinator / Purchase Executive - India Export - Mumbai, Maharashtra

(2016-02 - 2020-09)

• Making of Purchase order
• Bank Transaction
• Petty Cash
• Salary Distribution
• Debit Note
• Credit Note
• Handling Exhibition
• Visiting Clients Place
• Courier Handling
• Including Filing
• Answering Phone Calls
• Responding to email and Preparing Documents
• Monitor the HK and security staff
• Maintaining the contact list of of Branches, Vendor's
• Maintaining attendance (Timings ) of office employees
• Maintaining a Clean and organizing work environment
• Managing Clerical or other administrative staff

Graduate - TYB.Com - Bhausaheb Heeray College (2014-06 - 2015-03)

Diploma - Computer software - Grand Computer Institutions (2011-07 - 2014-04)

Higher Secondary - Commerce - Bhausaheb Heeray College (2011-07 - 2012-03)

Secondary - School - Jalbhai Dorabji Bharda High School (2009-06 - 2010-03)