Prasana .s

Strategic Senior Executive Assistant with 10+ years of experience partnering closely with C-suite leaders and operating as an extension of the executive office. Brings strong expertise in executive operations, leadership cadence, decision support, and cross-functional coordination across complex, multi-region environments. Recognized for sound judgment, discretion, and the ability to translate executive priorities into structured execution.

Proven in driving operational discipline, optimizing processes, and enabling leadership teams to focus on strategic outcomes while ensuring governance, alignment, and seamless day-to-day execution.

Senior Executive Assistant - Ventra Health Pvt Ltd

(2025-01)

• Partner with 11 C-suite executivesb across the US & Canada, managing multi-region, multi-time-zone (ET, CT, MT, PT) operations and acting as an extension of the executive office.
• Lead executive operations and cadence management, owning complex calendars, global travel, expenses, CRM hygiene, board/leadership presentations, and meeting materials.
• Exercise independent judgment on meeting prioritization, cancellations, and rescheduling by evaluating business impact, leadership availability, and competing IT and healthcare priorities.
• Coordinate cross-functional stakeholders (IT, product, engineering, finance, vendors, and clients) to deliver seamless leadership meetings, QBRs, and strategic reviews.
• Streamline executive schedules and workflows, improving leadership productivity by ~30% and ensuring timely closure of key decisions through action tracking and dashboards.
• Act as a central communication hub, managing high-stakes executive communications, inbox triage, and stakeholder alignment while maintaining strict confidentiality and trust.
• Optimize operational processes including filing systems and travel management, reducing document retrieval time by ~50% and achieving ~20% cost savings on executive travel.

Executive Assistant – Global CEO (Germany) & CEO (Austria) - Montan Hydraulik India Pvt. Ltd.

(2023-07 - 2025-01)

• Served as a strategic partner to the Global CEO (Germany) and CEO (Austria), managing complex, multi-time-zone calendars, executive travel, and expense governance.
• Acted as the primary liaison between executive leadership and internal/external stakeholders, ensuring alignment, clarity, and timely execution of priorities.
• Prepared and managed executive-level documentation, reports, and presentations, supporting leadership decision-making.
• Introduced Agile-based workflows to improve task tracking, prioritization, and cross-functional coordination.
• Drafted and managed confidential internal communications, maintaining discretion, compliance, and governance standards.

Assistant to COO (India) - TVS Industrial & Logistics Parks

(2021-02 - 2023-07)

• Partnered with the COO to manage executive operations, including email triage of 1,000+ emails weekly, distilling key insights for informed decision-making.
• Designed and implemented a dynamic project updates dashboard using Power BI, providing real-time visibility and tracking for executive leadership.
• Oversaw the Business Development team across 12 locations, ensuring timely follow-ups, monitoring progress, and reporting key updates to the COO.
• Facilitated cross-functional coordination, ensuring strategic initiatives and projects were executed efficiently and aligned with organizational priorities.
• Streamlined communication and reporting processes, enhancing operational efficiency and enabling the COO to focus on strategic decision-making.

Assistant to MD (Indo-American) - Indian Express Group

(2019-07 - 2021-02)

• Streamlined internal communications by implementing a Zoom management platform, improving cross-department collaboration and reducing email volume by 60%.
• Provided end-to-end executive support: calendar management, meeting coordination, and administrative operations for senior leadership.
• Managed travel planning, expense reporting, and office procurement, ensuring efficiency and cost control.

Assistant to MD (India) - Agsar Paints Pvt Ltd

(2017-03 - 2019-07)

• Prepared and distributed Minutes of Meetings (MOM), summarizing key discussions, decisions, and actionable items for leadership follow-up.
• Generated and maintained Excel reports tracking sales progress, budgets, and KPIs, enabling data-driven decision-making.

Bachelor of Science (B.Sc.) - Computer Science (2011 - 2014)