Preethi S

Detail-oriented professional with 3.5 years of experience spanning mailroom operations and payroll administration. Demonstrated ability to manage complex administrative processes, ensure accurate documentation, and maintain strict confidentiality. Seeking an executive position to leverage organizational expertise and financial acumen.

Payroll Co-Ordinator (Client Accenture) - Jones Lang Lasalle - Bangalore

(2024-01)

• Processed monthly payroll for 2000+ employees, ensuring accuracy and compliance with company policies and legal requirements
• Managed tax filings, deductions, and benefits administration with 90% accuracy
• Resolved employee payroll inquiries and discrepancies in a timely and professional manner
• Implemented strict processes that improved payroll processing efficiency by daily activities
• Collaborated with HR and Finance departments to streamline reporting and reconciliation procedures
• Calculated and processed salary adjustments, bonuses, commissions, and overtime payments according to company policies
• Administered employee benefits including health insurance, retirement plans, and flexible spending accounts
• Maintained compliance with federal, state, and local tax laws and reporting requirements
• Reconciled payroll accounts and general ledger entries to ensure financial accuracy
• Conducted regular audits of payroll data to identify and correct discrepancies before processing
• Managed time and attendance systems, reviewing and approving timesheets for hourly employees
• Responded to and resolved employee inquiries regarding pay, benefits, and deductions in a timely manner
• Coordinated with HR department on new hires, terminations, leaves of absence, and status changes
• Maintained strict confidentiality of sensitive employees and compensation information
• Generated and analyzed payroll reports for management review and budgeting purposes
• Stay current with changing payroll regulations and tax laws through continuous professional development
• Developed documentation for payroll procedures to ensure consistency and compliance
• Conducted training sessions for managers on timesheet approval processes and payroll policies
• Managed year-end activities including W-2 preparation, distribution, and reconciliation
• Collaborated with external auditors during annual financial audits, providing necessary documentation
• Processed garnishments, tax levies, and child support orders in compliance with legal requirements
• Streamlined direct deposit enrollment, increasing participation rate to [percentage]

Mailroom Executive (Client Accenture) - Avon Solutions & Logistics - Bangalore

(2022-06 - 2023-12)

• Supervised daily mailroom operations, managing incoming and outgoing correspondence for an organization
• Implemented a tracking system that reduced lost mail incidents by percentage
• Coordinated with shipping carriers to negotiate favorable rates, resulting in annual savings
• Trained and mentored staff members on mail security protocols and efficient procedures
• Maintained accurate records of all deliveries and special handling items with 100% accountability
• Provided comprehensive administrative support to C-level executive(s)/senior management team, managing complex calendars, travel arrangements, and confidential communications
• Coordinated and scheduled high-level meetings, conferences, and events, ensuring flawless execution and follow-up
• Prepared and edited executive correspondence, presentations, and reports with meticulous attention to detail
• Served as the primary liaison between executive leadership and internal departments, external partners, and key stakeholders
• Managed sensitive and confidential information with the highest level of discretion and professionalism
• Prioritized and handled multiple competing tasks and requests in a fast-paced environment while maintaining accuracy
• Streamlined office procedures by implementing [specific system/process], resulting in metric improved efficiency
• Conducted research and compiled data for executive decision-making processes and strategic initiatives
• Prepared and distributed meeting agendas, took detailed minutes, and tracked action items to completion
• Processed expense reports and maintained budget tracking for the executive office
• Screened and directed calls and correspondence, making independent judgments about priority and handling
• Created and maintained filing systems for easy retrieval of critical documents
• Coordinated domestic and international travel arrangements, including itineraries, accommodations, and logistics
• Facilitated team communication and collaboration by organizing regular staff meetings and distributing relevant materials
• Anticipated needs and proactively resolved potential issues before they affected executive productivity

B. Com - Vijaya Junior College (2022)