Raj Kumar Koli

A position in a result-oriented company that seeks an ambitious and career conscious person, where acquired skills and education will be utilized toward continued growth and advancement. Want to involve myself in a changing & challenging environment offering scope for growth & development and an opportunity to apply my learning and experience effectively to contribute towards achievement of organizational objective. Passionate to work with a progressive organization which offers a creative & exiting working atmosphere.

Executive Assistant/Secretary at Puru Sepricon Pvt. Ltd. (2013-12 – Present)

Executive Assistant to Chief Representative providing comprehensive administrative support including dictation, typing, travel management, calendar management, financial management, and office administration.

• Taking dictation & typing, word processing, check outlook and emails on daily basis
• Shorthand knowledge
• Travel Management - Organizing Travel itineraries for the Chief Representative & Director and his family, arranging required Visas
• Calendar Management – Managing Internal & External meetings, ensuring effective communication and time utilization
• Payments – Effectively managed Bank Account, Credit Card Payments, Vendor's & Petty Cash
• Timely management of all Insurance Policies and its Renewals
• Maintain Chief Representative Records – Club Memberships, Client list, Communications
• Screening calls, Receive & Interface with Clients, coordinate effectively between teams for correspondence/reports
• Liaoning and coordinating with Travel & Logistics Arrangements
• Maintenance of files and storage of records in a computer database in an organized manner
• Ensure reliable dispatch and transmission of information
• Organization of office work, systems, methods and documentation
• Smooth process of Leave records and attendance
• Handling confidential files with strict maintenance of secrecy
• Handling Stationary inventory and purchases
• Handling IT Section and purchases
• Handling office management
• Correspondence with employees working at other Offices
• 100% respond to unanticipated tasks and responsibilities as directed

Steno-Secretary at Shree Services Trading & Co. Ltd. (2009-01 – 2013-11)

Stenographer and Secretary supporting Finance Controller with administrative duties, file management, confidential document handling, and office organization.

• Taking dictation & typing, word processing, check outlook and emails on daily basis
• Maintenance of files and storage of records in a computer database in an organized manner
• Handling confidential files with strict maintenance of secrecy
• Organization of office work, systems, methods and documentation
• Handling Stationary inventory and purchases
• Handling IT Section and purchases
• Handling office management
• Screening calls, Receive & Interface with Clients
• Correspondence with employees working at other Offices

Personal Stenographer at Ministry of Petroleum & Natural Gas (2007-02 – 2008-12)

Personal Stenographer to Cabinet Minister providing secretarial support and administrative assistance.

• Taking dictation & typing, word processing, check outlook and emails on daily basis
• Maintenance of files and storage of records in a computer database in an organized manner
• Handling confidential files with strict maintenance of secrecy
• Organization of office work, systems, methods and documentation
• Handling Stationary inventory and purchases
• Coordinate with IT Section
• Handling office management
• Correspondence with employees working at other Sections

Stenographer-cum-Computer Operator at The Travel People (2005-06 – 2007-02)

Stenographer and Computer Operator managing sales reporting, payments, billing for travel packages, and general administrative tasks.

• Daily Sale Report sent to Chairman & Managing Director
• Payments – Effectively managed Bank Account, Credit Card Payments, Vendor's & Petty Cash
• Handling Billings for Air Tickets & Hotel Packages (Domestic & International)
• Handling Outlook for emails on daily basis
• Handling calls
• Organization of office work, systems, methods and documentation

Stenographer-cum-PA at Indira Gandhi National Open University, Regional Centre Delhi-II (2002-01 – 2005-05)

Stenographer and Personal Assistant to Assistant Regional Director managing academic support, project reports, viva-voce arrangements, and student interfacing.

• Taking dictation & typing, word processing, check outlook and emails on daily basis
• Maintenance of files and storage of records in a computer database in an organized manner
• Handling confidential files with strict maintenance of secrecy
• Organization of office work, systems, methods and documentation
• Handling of Project Reports for MCA/BCA
• Conduct of Viva-Voce for MCA/BCA Programme
• Arrangement of necessary and needed things required by the Assistant Regional Director
• Managing Activities for Visitors & Examiners
• Screening calls, Receive & Interface with Students
• Coordinate with IT Section
• Handling office management
• Handling Public Relations
• Coordinate with other staff working at Regional Centre

Graduation – University of Delhi