Sanjay Kumar

More than 17 Years in Documentation Control. Aspiring for a technical growth oriented career where my knowledge is fully utilized to impact the organization development and enrich my professional skills.

Deputy Manager Documentation at WHITELAND CORPORATION PVT. LTD. (2025-04 – Present)

• Handled company-wide vender drawing reproduction, distributions, and e-transmittals.
• Organize and maintain the filing system in an approved manner and updating Document Control System.
• Finalizing the Document numbering systems in consultation with concerned HOD.
• Ensure documents are numbered, filed, and made accessible as appropriate.
• Distribution of electronic and hard copy of document.
• Responsible for all documentation works, receiving and sending mails/letters, maintaining incoming and outgoing logs.
• Manage all kind of official correspondence.
• Monitoring of quality of digitized data
• Approving scanning schedule & list of data to be digitized
• Assigned the responsibilities of receiving, logging, tracking, filling, and monitoring engineering and suppliers’ drawings.
• Responsible for maintaining drawing information at the completion in a database. Organize and maintain the filling system in an approved manner and updating Document Control System.
• Maintain Tender Document/Contract Agreement of all running project in soft copy and hard copy.

Assistant Manager at DLF LIMITED (2022-01 – 2025-04)

• Handled company-wide vender drawing reproduction, distributions, and e-transmittals.
• Organize and maintain the filing system in an approved manner and updating Document Control System.
• Finalizing the Document numbering systems in consultation with concerned HOD.
• Ensure documents are numbered, filed, and made accessible as appropriate.
• Distribution of electronic and hard copy of document.
• Responsible for all documentation works, receiving and sending mails/letters, maintaining incoming and outgoing logs.
• Manage all kind of official correspondence.
• Monitoring of quality of digitized data
• Approving scanning schedule & list of data to be digitized
• Assigned the responsibilities of receiving, logging, tracking, filling, and monitoring engineering and suppliers’ drawings.
• Responsible for maintaining drawing information at the completion in a database. Organize and maintain the filling system in an approved manner and updating Document Control System.
• Maintain Tender Document/Contract Agreement of all running project in soft copy and hard copy.
• Worked with Directory structures for storing and filling electronic drawing files.
• Handled the tasks of preparing records, distributing documents, and keeping files by using paper-based and electronic system (Electronic Document Management System).
• Verifying that the documents are submitted in according with the approved Project numbering procedure.
• Maintaining up to date distribution Matrix for distribution of documents: - Internal, Company, Construction Site Etc.
• Internal and external expediting through e-mail reminder message.
• Expediting the vender through e-mail reminder message for document submission.
• Preparing the transmittal note.
• Distributing the documents.
• Manage all MoM documents

Sr. Document Controler at M/s JMC Projects India limited (2020-10 – 2022-01)

• Technical documentation and document control with expertise in Microsoft Office Suite.
• Controlling all the Correspondence, Documents, Drawings, Engineering Queries, Site Queries, Factory Acceptance Test Reports, Site Test Reports, Interface Documents and MOMs etc.
• Responsible for managing all documents (Vendor Approval, Detailed design, Fat Plan, FAT/Inspection reports & Monthly Progress report etc.)
• Keeping Engineering, Owner and Supplier documents up to date with revision status and in a manner such that information is accurate and accessible anytime & provide as and when required.
• Coordination with Engineering Team for the final submission of Designs and Drawings.
• Maintaining a tracking facility to enable documents to be updated easily.
• Reviewing and ensuring client documentation requirements identified at the start of project & familiar with document numbering procedure.
• Monitor, follow-up with project team and escalate the submission of documents based on the latest schedule of project for Engineering, Vendors and Owners documents at the proper time, to maintain the actual schedule of project.
• Archiving of engineering, design, vendor and client documents and collecting the data, verifying the current revision status of the documents and distributing them (i.e., preliminary, approval, construction, erection and as built documentation etc.) as and when required.
• Interact with Project Manager / Control Manager and provide the document status (approval, pending) etc., as per project schedule.
• Scanning in all relevant new documents
• Presentation and filing of documents and drawings.
• Responsible for maintaining hard copy information.
• Issuing and distributing controlled copies of information
• Learning various Excel skills- Data Filter, Data Validation, Conditional Formatting, V - Lookup & Charts etc.

Sr. Document Controler at M/s Spar Geo Infra Pvt. Ltd. (2018-08 – 2020-10)

• Handled company-wide vender drawing reproduction, distributions, and e-transmittals.
• Organize and maintain the filing system in an approved manner and updating Document Control System.
• Finalizing the Document numbering systems in consultation with concerned HOD.
• Ensure documents are numbered, filed, and made accessible as appropriate.
• Distribution of electronic and hard copy of document.
• Responsible for all documentation works, receiving and sending mails/letters, maintaining incoming and outgoing logs.
• Manage all kind of official correspondence.
• Monitoring of quality of digitized data
• Approving scanning schedule & list of data to be digitized
• Assigned the responsibilities of receiving, logging, tracking, filling, and monitoring engineering and suppliers’ drawings.
• Responsible for maintaining drawing information at the completion in a database. Organize and maintain the filling system in an approved manner and updating Document Control System.
• Maintain Tender Document/Contract Agreement of all running project in soft copy and hard copy.
• Worked with Directory structures for storing and filling electronic drawing files.
• Handled the tasks of preparing records, distributing documents, and keeping files by using paper-based and electronic system (Electronic Document Management System).
• Verifying that the documents are submitted in according with the approved Project numbering procedure.
• Maintaining up to date distribution Matrix for distribution of documents: - Internal, Company, Construction Site Etc.
• Internal and external expediting through e-mail reminder message.
• Expediting the vender through e-mail reminder message for document submission.
• Preparing the transmittal note.
• Distributing the documents.
• Manage all MoM documents

Sr. Document Controler at M/s Shiv-Vani Oil & Gas Exploration Services Ltd. (2011-11 – 2018-07)

• Perform Quality check on vendor & Engineering documentation as per standard checklist.
• Register the vendor incoming documents in iDocs EDMS and redline the non-technical comments like document number, title & revision etc. as per document numbering system.
• Issuing vendor incoming documents for Review and comments to Responsible Engineer (RE) & other reviewers as per (DDM) document distribution Matrix.
• Issuing Outgoing vendor documents to Vendor & client through iDocs EDMS after revision & issue status update as per given approval code by (RE) Responsible Engineer.
• Issuing Client & licenser comments through iDocs within project team as par agreed Matrix.
• Quality check of Engineering & vendor documentation in iDocsQA workflow as par document numbering system & DDM.
• Report generating from system as per request.
• Coordinating with Engineering, Project Control, Project Management, & Vendors to expedite documentation activities.
• Software’s used for documentation.
• iDocs
• EDMS/EWP

Document Controler at M/s Larsen & Toubro Limited (2008-07 – 2011-11)

• Handled company-wide vender drawing reproduction, distributions, and e-transmittals.
• Organize and maintain the filing system in an approved manner and updating Document Control System.
• Finalizing the Document numbering systems in consultation with concerned HOD.
• Ensure documents are numbered, filed, and made accessible as appropriate.
• Distribution of electronic and hard copy of document.
• Responsible for all documentation works, receiving and sending mails/letters, maintaining incoming and outgoing logs.
• Manage all kind of official correspondence.
• Monitoring of quality of digitized data
• Approving scanning schedule & list of data to be digitized
• Assigned the responsibilities of receiving, logging, tracking, filling, and monitoring engineering and suppliers’ drawings.
• Responsible for maintaining drawing information at the completion in a database. Organize and maintain the filling system in an approved manner and updating Document Control System.
• Maintain Tender Document/Contract Agreement of all running project in soft copy and hard copy.
• Worked with Directory structures for storing and filling electronic drawing files.
• Handled the tasks of preparing records, distributing documents, and keeping files by using paper-based and electronic system (Electronic Document Management System).
• Verifying that the documents are submitted in according with the approved Project numbering procedure.
• Maintaining up to date distribution Matrix for distribution of documents: - Internal, Company, Construction Site Etc.
• Internal and external expediting through e-mail reminder message.
• Expediting the vender through e-mail reminder message for document submission.
• Preparing the transmittal note.
• Distributing the documents.
• Manage all MoM documents

BSC. – CHOUDHARY CHARAN SINGH UNIVERSITY MEERUT (UTTAR PARDESH) INDIA

ONE YEAR DIPLOMA IN COMPUTER APPLICATION in Computer Application – COMPUTER TECHNO POINT