Sharada Appu

Detail-oriented Payroll Specialist with 6+ years of experience in HR and payroll operations across the UK, Ireland Australia, New Zealand and India Skilled in Workday HCM and ADP, systems, with expertise in payroll compliance, statutory processes, and employee lifecycle management. Adept at leveraging technology and automation to enhance efficiency in payroll processing.

Sr. Payroll Coordinator - IQVIA

(2022-08)

End-to-End Payroll Responsibilities – UK & Ireland

• Monitor and validate HR and Time interface files.
• Handle file errors, rerun/reprocess corrected files as needed.
• Ensure seamless data flow between Workday and ADP systems.
• Process new hires, terminations, job changes, and tax code updates.
• Ensure accurate entry of personal and statutory details (e.g., NI numbers, PPS numbers).
• Validate time and absence data from Workday or third-party systems.
• Process statutory leaves: SSP, SMP, SPP (UK); Maternity Benefit, Illness Benefit (Ireland).
• Ensure correct capture of overtime, leave balances, and sick leave.
• Collate and verify inputs: variable pay, bonuses, commissions, and one-time payments.
• Manage pre-tax/post-tax deductions and retro adjustments.
• Perform payroll-to-GL reconciliation and variance analysis.
• Reconcile net pay, tax liabilities, and third-party deductions.
• Generate standard reports: costing, payroll summary, headcount, and audit reports.
• Coordinate payroll approvals with HR and Finance.
• Ensure timely payment of PAYE, pensions, and benefits.
• Manage pension enrolment, contributions, and file submissions to providers.
• Handle opt-in, opt-out, and re-enrolment cycles.
• Validate benefit-in-kind deductions and employer-provided benefit records.
• Communicate cut-off dates and input deadlines to stakeholders.
• Ensure adherence to processing timelines and avoid delays.
• Follow internal control frameworks and SOX compliance standards.
• Maintain audit trails for payroll transactions and system updates.
• Support internal/external audits with detailed documentation.
• Roles and Responsibilities
• Co-ordinating with the entities BU HR on input
• Validate Workday interface, collecting non workday inputs from BU, SSL checking & Loading to GV.
• Co-ordinating with ADP on input updating, payroll processing.
• Uploading master data & Payroll corrections into SAP and do input vs output validation.
• End to End validation of payroll, inputs & WD reports.
• Manage payroll authorization and on time payment to payroll employees.
• Providing estimation of funds to finance team for payroll payments.
• Providing variance analysis reports post finalization of payroll to each entity BU HR.
• Analyzing overpayment of salary to employee and initiating the recovery procedure and ensure the overpaid amount is recovered. Reporting the process changes and documenting it for process improvement.
• Providing GL reports and remittance details to entities.
• Monthly Tax Lodgments
• Manage employee’s payroll queries.
• Checking month end reports.
• Identify areas for process automation and optimization.
• Contribute to SOP updates and best practice documentation.
• Collaborate on global payroll transformation or migration projects.
• Conduct knowledge transfer sessions to train peers or new joiners.
• Create and maintain process documentation for backup.
• Mentor junior team members and support team learning.
• Respond to employee payroll queries via email or Service Now (Ticketing tool).
• Work closely with HR, Finance, and ADP to resolve complex issues.
• Provide guidance on tax, payslips, and statutory entitlements.

Sr. HR Executive - Infosys BPM - UK and India and ANZ

(2021-09 - 2022-07)

• Performed gross-to-net payroll validation, statutory deductions, and compliance.
• Processed employee lifecycle changes including new joiners, leavers, and tax code updates.
• Managed payroll transactions, BACS submissions, and reconciliation processes.

Administrative Executive - Power Drive Engineers - India Payroll

(2020-06 - 2021-08)

• Handled HR documentation, payroll processing, and financial administration.
• Ensured statutory compliance with GST, tax filings, and financial reconciliations.

Process Executive - JD infolabs - Mangalore

(2013-01 - 2014-11)

• Understanding the client requirements and specification of the project and work accordingly.
• Checking the issue on tickets
• Allocating the work to team members
• Billing the input on monthly basis

MBA - HR - Srinivas University, Mangalore (2020)

M.Com - Mangalore University (2019)

B.Com - Mangalore University (2016)