Sudeshna Kundoo

Executive Support professional with 12+ years' experience supporting senior leadership including CXO's, Directors, Partners and Global Stakeholders. Proven experience in high demanding environments with Data Management, Leadership presentations, calendar & Travel coordination, & executive level service orientation. With the rich experience in PowerPoint (executive decks), advance excel, and structured reporting, I am also adapted to work in high demanding environments.

I can ensure complete administrative support within the office in accordance with standards, policies and guidelines as established by the company.

Executive Assistant for HR & Finance - Centrient Pharmaceuticals India Pvt Ltd

(2024-12)

Reporting to Country Head (HR) and CFO. Provide high-level executive support to senior leadership across HR and Finance.

• Provide high-level executive support to senior leadership across HR and Finance, including calendar management, global meeting coordination, follow-ups, and preparation of Minutes of Meetings.
• Manage leadership engagements and delegation visits end-to-end, including agenda planning, meeting logistics, and hospitality arrangements for executive meetings and events.
• Plan and execute leadership offsites and corporate events, handling logistics, vendor coordination, travel arrangements, communication materials (teasers, flyers), and townhall presentations.
• Oversee office operations including vendor management, facility coordination, travel bookings, and general administration while ensuring cost efficiency and process optimization.
• Ensure operational accuracy and compliance by managing attendance, claims processing, documentation, NDAs, approvals, and statutory paperwork.
• Handle vendor lifecycle management including onboarding, invoice processing, payment tracking, and inventory control with a focus on accuracy and cost control.
• Support HR operations including interview coordination, CV screening, onboarding and offboarding, ensuring a seamless and compliant employee experience.
• Assist finance operations through maintenance of payment records, expense reporting, and preparation of monthly cash flow and budget summaries.
• Drive employee engagement initiatives and recognition programs, organizing celebrations and team events to enhance culture and morale.
• Manage multiple priorities and ad-hoc projects effectively, ensuring timely delivery with strong attention to detail and communication.

Executive Assistant to COO - Hindustan Power Exchange Ltd.

(2021-08 - 2023-10)

• Administration, Operations and Communication, Expense and Billing Management, Travel Management
• Coordination for HR support by conducting interviews, screening CVs, processing shortlisted candidates
• Coordination of intra office and intra departmental communication
• Ensure prompt completion and delivery of documents and correspondence.
• Maintaining office-filing system to include alphabetical, chronological, trace and daily files.
• Extensive calendar management for multiple stakeholders keeping in mind different time zones.
• Responsible for maintaining overall office organization, presentation, and cleanliness.
• Handling employee interaction with complete courtesy and professionalism.
• HPX being a startup, involved in all other matters as well apart from core competencies – Office Refurbishment Project Work, Invoice management – up keeping of scheduled payments or any pending, Vendor management – creating and finalizing new vendors etc., up keeping records for inventory
• Office project management – supported the organization with new office end to end set-up
• Event Management for team building and small team engagements conducted, webinars or team lunch in office or offsite, board meetings followed by lunch etc.

Office Manager cum EA to MD - Udacity India Pvt Ltd

(2017-02 - 2021-03)

• Extensive calendar management for multiple stakeholders keeping in mind different time zones.
• Extensive Travel Management, and bulk booking ensuring smooth travel with end-to-end travel itinerary
• Managing and executing all work related to admin and HR. Helped Udacity to build the office structure. Adding policies and joining formalities as a company protocol. Attendance regularization.
• Research and finalizing office space – worked with various vendors and went for physical verification of office space.
• Multiple events had to be organized for the team in small groups or for the larger audience. Events namely creating fun activities like birthdays, anniversaries, Republic Day, Christmas, Holi or Diwali. Introduced recreational room for employee engagement. Focused on other events also– lunch, business meeting followed by hi-tea, dinner for senior leadership or team dinners.
• Arranging Offsites was another kind of event where I was deeply for employees
• Asset/Inventory management while onboarding and off boarding of employees, adding new gadgets or licenses for the smooth functioning in office
• Attendance management adds more depth to my profile.
• Expense management and keeping track of reimbursements.
• Working closely with senior management - like adding compliance in the organization system, keeping track of deadlines while deciding corrective measures for team
• Office project management – supported the organization with new office end to end set-up

Team Assistant - American Express India Pvt. Ltd

(2011-10 - 2016-12)

• Responsible for overall calendar management including scheduling internal & external meetings and conference calls, setting up 1:1s and skip level.
• Support in end-to-end travel arrangements (visa, accommodation, flights, forex etc.)
• Supporting 3 directors along with their team. Closely work with other stakeholders.
• Independent day-to-day functioning and administrative work (e-hr process, circulating reminders and communication mails to team, handling various ad hoc queries)
• Take complete responsibility for expense management including submission of claims, reconciliation of Corporate Card statements.
• Create and maintain files (electronic and paper) for team. Update various files like – Contact list, Workstation, Fixed Asset, Head Count file and any other corresponding file, as required
• Organize and coordinate activities associated with Town halls (VC setup, room arrangement), Off-site related activities and events, inter-departmental activities arrangement like birthdays, achievement. Coordinate for Team Building activity including logistic support and vendor coordination.
• Execute and manage VP Visit: Organize and coordinate activities associated with overseas senior leadership visit (agenda, room booking, costa setup, lunch & snacks arrangement, travel arrangement, assisting with other logistics like Lan & phone connection, power cables, basic stationaries)
• Dealing with vendors for quotation including negotiation for purchase (software license, stationary, hardware parts…etc.) and follow-up for the same till the time of payment.
• Onboarding/Off-Boarding of team members, arranging basic logistics - laptop, stationary, arranging access cards.

Secretary to F&B Director - Shangri-La Eros Hotel

(2010-01 - 2011-10)

PGDM - HR - IMT

B.Com - University of Delhi