Usha Nair

Result-oriented administrative professional with over 15 years of experience in secretarial support, HR administration, travel and visa coordination, and office operations. Proven ability to streamline processes, manage multi-departmental coordination, and support international assignments. Adept at managing executive schedules, organizing large-scale meetings/events, handling expatriate formalities, and maintaining MIS reports.

Strong knowledge of American work culture with excellent interpersonal and organizational skills.

Executive Assistant / HR & Office Admin / Travel Coordinator - Adient India Pvt. Ltd. (formerly Johnson Controls Automotive Ltd.) - Pune, India

(2008-03 - 2019-08)

• Supported COO with executive secretarial duties for 4 years.
• Managed HR and office administration, including employee transportation, canteen, facilities, vendor payments, petty cash, and budget forecasting.
• Coordinated travel and visa processes for employees and their families (US L1, Europe, and Asia).
• Maintained MIS reports for visa processing and international travel.
• Liaised with event management teams for internal events and annual functions.
• Assisted recruitment and onboarding processes.
• Supported training and development activities.
• FRRO coordination for expatriates.

Sr. Executive - Sales & General Admin - Victor Gaskets India Ltd. (Anand Group) - Chakan, India

(2006-08 - 2008-02)

• Coordinated with customers for purchase orders and production planning.
• Managed dispatch and logistics coordination.
• Resolved quality issues and followed up on payments and statutory documents.

Sales Administrator & Secretary to MD - Magplastic Asia Pvt. Ltd. - Pune, India

(2006-01 - 2006-07)

• Coordinated sales order processes, customer interactions, and dispatch planning.
• Maintained MIS reports and followed up on payments.
• Provided administrative support for exhibitions.

Secretary to GM - Corporate Materials (Contract Role) - Premium Energy Transmission Ltd. - Pune, India

(2005-07 - 2005-12)

• Scheduled vendor meetings and prepared negotiation reports.
• Managed inventory MIS and procurement follow-ups.

Assistant - Sales & Marketing - Pune Techtrols Pvt. Ltd. - Pune, India

(2002-09 - 2003-05)

• Prepared quotations, invoices, and gate passes.
• Supported marketing team and maintained employee MIS.

Secretary to CEO / Office Admin - Dimple Chemicals & Services - Pune, India

(2001-06 - 2002-04)

• Managed administration, vendor coordination, and internal meeting logistics.

Secretary to MD / Asst. to Management Representative - Chaphekar Engineering Pvt. Ltd. (ISO 9002 Certified) - Pune, India

(1995-06 - 2001-05)

• Supported ISO 9002 implementation, internal/external audits.
• Handled correspondence, quotations, MIS, and minutes of meetings.

Secretary / Office Admin / Sales & Purchase / Accounts - Various Small Industries

(1989-04 - 1995-05)

Bachelor of Commerce - Commerce - Pune University (1992)