Stephen Kimaru

Executive Assistant & Administrative Support Professional with 10+ years of experience providing high-level executive support, calendar and inbox management, documentation, meeting coordination, reporting, and stakeholder communication. Legal-based administrative foundation with extensive experience preparing briefs, minutes, presentations and governance documents. Experienced supporting leaders across Kenya, Africa, Europe, and Asia, with strengths in cross-border coordination, compliance support, multi-country program management, and international stakeholder engagement.

Supported global and regional gatherings, conferences, and leadership meetings across multiple continents. Recognized for exceptional organization, discretion, professionalism, and cross-cultural communication, with the ability to manage complex workflows in remote environments.

Executive Director (Operations, Customer Experience & Administrative Support) at Roadman Adventures Ltd (Present)

• Oversee and support day-to-day operations, ensuring smooth coordination of safari activities and service delivery.
• Manage customer experience, including communication, trip preparation, client briefings, and post-trip follow-up.
• Prepare itineraries, schedules, travel documentation, and client information packs.
• Coordinate with drivers, guides, lodges, and service partners to maintain quality and consistency.
• Support administrative functions including communication handling, booking management, and operational reporting.
• Assist with workflow organization, vendor liaison, and ensuring timely execution of operational tasks.

Organization & Board Secretary (Executive Administration & Governance Support) at Initiatives of Change Kenya (IofC Kenya) (2011-01 – 2022-12)

• Served as executive administrative support to the Board and leadership team.
• Managed calendars, correspondence, meeting scheduling, and internal communication.
• Prepared minutes, agendas, reports, governance documents, and compliance files.
• Coordinated events, stakeholder meetings, and multi-team communication.
• Maintained accurate records, filing systems, and institutional archives.
• Ensured timely follow-up on action items and board decisions.

Board Chair (Governance & Executive Liaison) at Initiatives of Change Kenya (2022-05 – Present)

• Provided strategic oversight and chaired board meetings.
• Worked closely with executive leadership on governance, documentation, and reporting.
• Represented the organization in regional and international forums.
• Supported partnerships, stakeholder engagement, and program direction.

Director (Strategic Oversight & Advisory Role) at Proportion Ltd (Present)

Part-time, advisory role.

• Provide non-executive oversight on operations and partnerships.
• Review key documents and support governance processes.

Director (Mentorship, Entrepreneur Support & Strategic Advisory) at Xperience Colour Media (Present)

Part-time, non-operational role.

• Mentor and support young entrepreneurs in creative and media-related ventures.
• Offer strategic guidance on communication, branding, and organizational growth.
• Review key documents, proposals, and communication materials.
• Support talent development and youth capacity-building initiatives.

Regional Coordination Member (Executive Support, Cross-Border Coordination & Compliance) at Africa Coordination Group – Initiatives of Change (2013-01 – Present)

• Support coordination of cross-border programs across multiple African countries.
• Assist national chapters with administrative, governance, and compliance processes.
• Maintain documentation, schedules, and project tracking for multi-country initiatives.
• Prepare reports, briefs, and communication updates for regional leadership.
• Facilitate collaboration between national teams and international partners.
• Supported regional gatherings and conferences across Africa.

International Council Member (Executive Governance Support, Global Compliance & Cross-Border Initiatives) at Initiatives of Change International (2017-01 – 2022-12)

• Supported global governance processes, documentation, and policy development.
• Assisted with internal compliance for the global association.
• Provided guidance to local and regional chapters on compliance and governance documentation.
• Coordinated communication between regional and global leadership teams.
• Prepared minutes, agendas, briefs, and executive-level reports for international meetings.
• Supported global gatherings and conferences across Africa, Europe, and Asia.

Board Member (Governance, Community Empowerment & Advisory Support) at Community Empowerment & Education Centre (CEEC) (2023-01 – Present)

• Provide governance oversight and strategic advisory input.
• Support documentation, reporting, and policy review.
• Contribute to stakeholder engagement and community outreach.

Diploma in Law (ILEX) in Law – Institute of Legal Executives, Kenya (2003-12)

Kenya Certificate of Secondary Education (KCSE) (2001-12)