Hoda Ayash

Results-oriented Procurement and Operations Professional with over eight years of experience in procurement, purchasing, vendor management, inventory control, and administrative operations within an international school environment. Experienced in managing the complete procurement cycle, from sourcing suppliers and negotiating quotations to coordinating deliveries, payments, and inventory management. Proven ability to manage educational resources, digital learning platforms, school uniforms, furniture, stationery, IT equipment, catering services, and large-scale school events while maintaining quality standards and cost efficiency.

Strong organizational, communication, and negotiation skills with a demonstrated ability to manage multiple projects simultaneously and collaborate effectively with cross-functional teams.

Procurement Officer at Wellspring Learning Community (2023-07 – Present)

Responsible for procurement activities for both school campuses, ensuring the timely purchase and delivery of educational resources, operational supplies, and services.

• Manage the complete procurement cycle from purchase request to final delivery.
• Source local and international suppliers and obtain competitive quotations.
• Evaluate quotations based on quality, pricing, specifications, and delivery schedules.
• Negotiate pricing and purchasing terms with suppliers.
• Build and maintain strong relationships with vendors and service providers.
• Coordinate procurement of books, educational resources, digital learning platforms, software subscriptions, uniforms, furniture, stationery, cleaning supplies, promotional items, and office equipment.
• Prepare purchase comparisons and recommendations for management approval.
• Coordinate with the Finance Department regarding invoices, payments, supplier statements, and credit notes.
• Monitor supplier performance and resolve delivery or quality issues.
• Organize product samples and supplier meetings.
• Manage inventory transfers between campuses.
• Prepare procurement documentation and maintain purchasing records.
• Coordinate procurement for graduation ceremonies, professional development events, staff training, school celebrations, and special projects.
• Supervise catering arrangements and ensure quality standards during school events.
• Support budgeting through cost analysis and purchasing reports.
• Manage procurement renewals for educational subscriptions and online learning platforms.

Administrative Assistant at Wellspring Learning Community (2017-09 – 2023-06)

Provided administrative and operational support across multiple school departments.

• Managed inventory control and stock audits.
• Processed cafeteria transactions and payment collections.
• Maintained cafeteria purchasing records using BIM POS.
• Coordinated school transportation and bus dismissal operations.
• Assisted parents with inquiries and administrative requests.
• Collected tuition fees and payments for transportation, school trips, and extracurricular activities.
• Coordinated private transportation arrangements when required.
• Supported graduation ceremonies, school events, and operational activities.
• Assisted with front office operations, document preparation, scanning, filing, and record management.
• Performed additional operational duties as assigned by management.

Administrative Assistant (UNICEF Project) at American Lebanese Language Center (2017-07 – 2017-09)

• Filing and document management
• Administrative support
• Packaging and logistics assistance
• Photocopying and documentation

Master's Degree in Business Management – Lebanese University – Faculty of Economics and Business Administration (2016-12)

Bachelor's Degree in Business Management – Lebanese University – Faculty of Economics and Business Administration (2014-10)