Busayo Amao

Executive Assistant with 6+ years supporting C-suite leaders across logistics, engineering, and media. I help founders and senior executives stay focused on what matters by managing complex schedules, running full-cycle recruitment, coordinating high-stakes events, and keeping operations seamless across multiple functions. Trusted with sensitive decisions and known for anticipating needs before they surface.

Executive Assistant / HR & Administrative Support Officer at Electra Global Logistics Limited (2025-12 – 2026-05)

Dual-function role supporting the Founder directly while owning full HR and administrative operations for the organization.

• Managed Founder's daily schedule and priorities, protecting executive time to maintain operational focus across multiple business functions.
• Coordinated all internal and external meetings across departments, maintaining multi-stakeholder calendars without conflict or missed engagements.
• Managed senior executive travel end-to-end, covering flight bookings, hotel accommodation, airport transfers, and travel itineraries.
• Recorded meeting minutes across leadership sessions and monitored implementation of action points to ensure follow-through.
• Chased departments and team members on deliverables and deadlines, maintaining accountability across the organization.
• Handled personal and business errands for the Founder as required.
• Led the full procurement and onboarding of the company's HMO provider, from vendor evaluation and selection through staff enrollment, onboarding, and payment administration.
• Developed job descriptions and role specifications for multiple positions across the organization.
• Prepared and published job advertisements across approved recruitment channels.
• Screened CVs, coordinated interviews across all stages, issued offer letters, and managed all candidate communication from first contact to acceptance.
• Managed end-to-end onboarding for new hires, including documentation, induction coordination, and resumption logistics.
• Drafted staff queries and HR correspondence in line with company policy.
• Maintained confidential employee, executive, and organizational records with full discretion.
• Drafted and reviewed SLAs, vendor contracts, and client engagement documents in collaboration with relevant stakeholders.
• Monitored expenses, processed invoices, and tracked financial transactions using Zoho Expense.
• Participated in site inspections for prospective office property acquisitions.
• Oversaw procurement and replenishment of office supplies and operational resources.
• Maintained executive office environments to a professional and organized standard.
• Organized the company's end-of-year celebration, managing vendor sourcing, budgeting, and full event logistics.
• Coordinated festive gift deliveries to clients during the Christmas season, ensuring smooth logistics and positive client relations.
• Curated and procured birthday gifts for employees, contributing to morale and workplace culture.

Personal Assistant to the General Manager at Mikano International Limited (2023-10 – 2025-11)

Provided dedicated, high-trust executive support to the General Manager of one of Nigeria's largest engineering and power solutions companies.

• Managed the GM's full schedule, including appointments, meetings, and domestic and international travel arrangements.
• Handled all correspondence on behalf of the GM, including emails, phone calls, and formal letters.
• Tracked and followed up on special projects, ensuring milestones were met according to plan.
• Coordinated meetings and ensured all action points from discussions were incorporated into follow-up reports.
• Managed the GM's household staff and coordinated timely delivery of personal requests.
• Served as the executive key point of contact across business units and sector-related functions.
• Planned and coordinated an end-of-year staff party with 500+ attendees, managing full event logistics.

Experiential Executive Assistant at Clout Africa (2022-05 – 2023-01)

Supported the COO and Corporate Development Team in a fast-paced experiential and brand activation agency.

• Managed the COO's daily task list, schedule, and correspondence, ensuring operational priorities were always visible and actioned.
• Handled travel arrangements, expense report submissions, and scheduling across multiple senior executives.
• Coordinated follow-through on all meeting discussions, producing updates incorporated into operational reports.
• Managed welfare coordination for local and international clients on behalf of the COO.
• Proactively flagged operational concerns and product issues to maximize team productivity.

Executive Assistant to Founder at Olsen Decker Entertainment (2018-01 – 2019-01)

Provided executive and operational support to the Founder of a Lagos-based entertainment and events company.

• Supported the management of high-profile events including Wazobia FM Carnival 2018, Valfest 2019, Goalfest (2018, 2019), and World of Dance West Africa 2018.
• Managed administrative logistics of event planning, vendor coordination, staff supervision, and event bookings.
• Built and maintained relationships with vendors, venues, and industry contacts to secure optimal pricing and services.
• Coordinated event setup and supervised vendors and staff during live events.

Costume Specialist at Creative Arts Department, University of Lagos (2016-07 – 2019-08)

Led the costume management committee, improving operational processes across department productions.

• Coordinated workshops to train team members on best practices in costume management.
• Drove an increase in costume bookings through effective awareness creation, theatre marketing, and collaboration with academic staff.
• Maintained up-to-date inventory reports for supervisory management.

Bachelor of Arts in Theatre Arts – University of Lagos (2019)